Administrative Assistant, Clinical Operations

As Fraser Health continues to be recognized as one of BC’s Top Employers, come join our team!

Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our team of nearly 40,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

• Effective October 26th, all new hires to Fraser Health will need to have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.

Position Highlights

We currently have an exciting opportunity for a Part Time Administrative Assistantto provide administrative and secretarial support to the Clinical Operations Director of the Primary Health Care team located in Maple Ridge/Pitt Meadows, B.C.

Your specific duties will include:

• Providing administrative and clerical support by drafting, transcribing and typing correspondence, reports, presentations, and memoranda.
• Researching, organizing, and summarizing support materials as well as generating reports and presentations.
• Responding to a variety of internal and external inquiries by serving as the primary point of contact.

• Scheduling education and mentorship for clinical students as required.

• Managing appointment calendars including scheduling and coordinating meetings, speaking engagements, and/or conferences as well as resolving scheduling conflicts and issues.
• Coordinating the work flow within the assigned area as well as receiving, reviewing, and processing information with follow-up action as required.
• Developing and implementing new work methods and procedures as well as identifying problems, developing alternate solutions, and implementing changes.
• Arranging meetings as directed, booking and setting up meeting rooms, preparing meeting agenda, organizing meeting materials and recording minutes of meeting.
• Assisting in the monitoring of expenditures for budget reports by capturing, compiling, and calculating information.
• Performing record management duties while maintaining filing systems and databases.

We are looking for a bright, pleasant person with an eye for detail. You are able to juggle numerous tasks in a busy environment and conduct business in a professional manner while helping people as you display excellent communication skills.

You will take a thorough, hands-on approach to deliver high quality and precise work with a focused approach to complete routine day to day tasks and handle changing calendars, priorities, and timelines. We are looking for someone who will also carry a high level of integrity, discretion, and confidentiality.

Qualifications:

• Completion of grade 12 and graduated from a recognized administrative or secretarial program
• Three (3) years of recent related experience in a large complex business environment or health care environment
• Ability to type 55 WPM and proficient with Microsoft Office applications at an intermediate level

An equivalent combination of education, training and experience is acceptable.

Valued Benefits

A career with Fraser Health will offer you the opportunity to be a part of a dedicated team of professionals in a dynamic and rewarding health care environment. We offer a competitive compensation and benefit package, including comprehensive health benefits coverage.

Twelve acute care hospitals, BC’s first dedicated outpatient care and surgery centre and a wide range of services in public health, home health, mental health and long-term care facilities - all within Metro Vancouver and the Fraser Valley. Known as one of the most desirable place to live in the world, these dynamic communities along with inspiring scenery and easy access to an abundance of outdoor activities provide an amazing quality of life.

We are proud of the innovation, dedication, integrity and tenacity of our physicians, employees and volunteers. More than any building or technology, it’s our people who make Fraser Health distinct.

We invite you to apply today and find out why more than 95% of new employees recommend Fraser Health to their friends and family as a phenomenal place to work! We value diversity in the work force and aim to maintain an environment of Respect, Caring & Trust.

Find out what it’s like to work here. Like us on Facebook(@fraserhealthcareers), follow us on Twitter& Instagram(@FHCareer), or connect with us on LinkedIn(fraserhealthcareers) for first-hand employee insights!