Senior Council Assistant

Senior Council Assistant Term

Job Number : 42507

The Office of Councillor Rice, Ward Ipiihkoohkanipiaohtsi would like you to consider this unique opportunity to work in a fast-paced and dynamic environment. As the Councillor’s Senior Council Assistant, you will work closely with the Councillor and other office staff to further advance the objectives of the office.

In this role reporting to the Councillor you will exercise considerable judgment and initiative ensuring the variety of demands that arise in the Councillor’s office are handled appropriately. Using your broad knowledge of how the City functions (policies, procedures, systems) you will:

• Manage Ward Office constituent communications including resolving citizen inquiries and coordinating information flow with relevant departments. Answer constituent concerns and inquiries by phone and email including the follow-up and tracking of requests. Track and maintain a constituent database identifying issues for possible follow-up or information
• Liaise with City departments, community leagues, external agencies and organizations, and other stakeholders on behalf of the Ward Office
• Schedule and coordinate the Councillor’s business schedule including booking meetings and appointments and responding to event invitations
• Prepare appropriate materials and background information as required for Council and Committee meetings, meetings with community organizations and groups, board meetings, and events
• Research and provide briefings to the Councillor on a wide variety of issues and topics
• Provide support to a variety of complex and politically sensitive issues that arise based on the concerns of constituents and other stakeholder groups
• Prepare correspondence, briefings, speeches, newsletters, blog posts, social media, photos, videos, and any other form of Ward communication required
• Review, research, and respond to media inquires
• Monitor Ward Office budget including expense tracking and oversee and prepare travel and accommodation arrangements for the Councillor as needed
• Coordinate and support opportunities to engage with constituents in the Ward

Qualifications :

• A degree or diploma from a recognized post-secondary institution and a minimum of 2 years of related experience is required. Equivalencies may be considered
• Strong communication skills and political acumen, including experience handling inquiries from the public is required
• Detailed understanding of municipal governance and related issues
• Demonstrated experience working with confidential information
• Strong organizational and time management skills including the ability to organize events
• Thorough knowledge of the principles and techniques of effective office management
• Ability to work effectively with diverse groups and teams demonstrating strong interpersonal skills, including working with a positive, respectful and “can do” attitude
• Excellent written and verbal communication skills
• Demonstrated ability to summarize reports, research and analyze information, and compose correspondence.
• Demonstrated ability to conduct research and environmental scans
• Ability to effectively use Google products for word processing, correspondence, and calendar management.
• Experience managing social media accounts including basic graphic design, taking photos and videos, and photo and video editing
• Flexibility to occasionally attend evening and weekend community events

The City of Edmonton is committed to inclusive, respectful and equitable workplaces that represent the communities we serve. We continuously improve our systems, policies and practices to remove barriers and ensure our employees, in all their diversity, can succeed. We value applicants with a diverse range of skills, experiences and competencies, and encourage you to apply. To learn more, see the Art of Inclusion: Our Diversity and Inclusion Framework here: https://bit.ly/3hd2d95.

The City of Edmonton strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact Employment@edmonton.ca.

COVID-19 Notice: The City of Edmonton has implemented a COVID-19 Vaccination Policy. Employees must be fully vaccinated against COVID-19 and provide proof of vaccination. Employees who cannot be fully vaccinated on the basis of a protected legal ground (e.g. medical, religious) may request an exemption. Please note that this policy applies to all employees, including new hires. If your application is successful, you will be asked to provide proof of vaccination or request an exemption.

For more information, please refer to our COVID-19 Vaccination Policy (bit.ly/3lKwb6j) and COVID-19 Vaccination Procedure (bit.ly/39BICMt).

Up to two Permanent Term full-time positions

Hours of Work: 40 hours a week, occasional evening and weekend events

Salary: Negotiable. An excellent benefits package is available.

Talent Acquisition Consultant: CM/MZ
IND123

Classification Title : Senior Council Assistant

Posting Date : Dec 30, 2021

Closing Date : Jan 9, 2022 11:59:00 PM (MST)

Number of Openings (up to) : 2 - Project Term (Management) Full-time

Union : Out of Scope

Department : Office of the Councillors

Work Location(s) :