Operations Administrator

仕事内容

This is an exciting opportunity to fill an Operations Administrator role at Custom Biologics. The successful candidate will be a key contributor to the administrative and operational functions of a multi-faceted scientific contract research organization. Our company is looking for a highly organized and self-motivated operations administrator to support the daily operations of our company.

Custom Biologics is an innovative and rapidly growing company located in Toronto, Canada. For over 17 years Custom Biologics has been working with scientific teams from global biopharmaceutical companies to design and validate sophisticated bioanalytical assays to characterize and measure the therapeutic potential of large and small molecule biotherapeutics.

Scientific and operational excellence are the pillars of the Company. The operations administrator’s role will include working closely with our leadership team to oversee and ensure smooth and efficient daily operations. The ideal candidate will play a primary role in ensuring that all office administrative functions are coordinated to achieve a high level of productivity within the company and provide organizational support to ensure the smooth and efficient daily operations of the facility.

S/he is highly motivated with a strong ‘can-do’ personality, personable, with excellent administration and organization skills and comfortable working in a fast-paced entrepreneurial environment.

KEY DUTIES AND RESPONSIBILITIES

• Perform reception and administrative office duties including receiving deliveries from couriers, answering incoming phone calls, and receiving visitors.
• Coordinate the purchasing and receiving of laboratory and office supplies.
• Ensure products are stored at the appropriate temperature (e.g. refrigerated or frozen).
• Responsible for maintaining procurement records including purchase orders and inventory.
• Follow up with vendors on pricing, shipment and delivery.
• Compare product deliveries with issued purchase orders to ensure there are no discrepancies.
• Create, process, and track the company’s purchasing history.
• Conduct regular price comparisons to ensure company is getting the best value for products purchased.
• Maintain and organize laboratory and office inventory.
• Prepare inventory/supply updates upon receipt of products.
• Input basic accounting and project management/tracking information into QuickBooks accounting software.
• Prepare monthly project expense reports using Microsoft Excel.
• Assist with general office tasks including photocopying, preparing shipping labels, coordinating courier shipments and general company hospitality.
• Provide general administrative support to the CEO and Head of Quality Operations.

SKILLS & COMPETENCIES

• Excellent interpersonal, verbal, and written communication skills.
• Knowledge of basic bookkeeping.
• Working knowledge of accounting software, such as Quick Books, a plus.
• Detail-oriented with strong analytical and problem-solving skills.
• Ability to multitask
• Ability to adapt to changing priorities while managing assigned workloads to ensure deadlines and expectations are met.
• A proven ability to be highly productive and successful in a high pace work environment with excellent attention to details and meticulous with numbers and data.
• Competency in computer skills and familiarity with Microsoft Office programs (Word, Excel, Project, PowerPoint).
• Excellent team player. Willing to support co-workers with other projects. Shares relevant information and seeks technical advice and input when necessary

EDUCATION & EXPERIENCE:

• Diploma or degree in Business Administration; or equivalent working experience, ideally in a laboratory environment.

WORKING CONDITIONS

• Successful candidate will be working in an office and a quality-controlled laboratory environment.
• Work may periodically require attending to duties and responsibilities outside standard working hours.

Custom Biologics is an equal opportunity employer. Only those candidates considered for employment will be contacted.

Job Type: Full-time

Benefits:

• Dental care
• Extended health care
• Vision care

Schedule:

• Monday to Friday