Indigenous Student Centre Administrative Assistant, Part-Time

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

The Office of Indigenous Initiatives is responsible for championing and/or supporting through advice and counsel Indigenous initiatives across a broad range of areas including student affairs, academic programs, workforce planning, space planning, policy and implementation, and training and development etc... Through collaborative and community-engaged processes, the Office will facilitate partnerships that increase Indigenous voices and presence across all levels of work, study and research at Western.

Office of Indigenous Initiatives Priority areas

• Institutional Indigenous strategic planning
• Indigenous communications
• Indigenous community engagement and advisories
• Indigenous space planning and management
• Indigenous access and recruitment strategies
• Indigenous curriculum and training development
• Indigenous faculty and staff recruitment and retention strategy

Within this Office, the Indigenous Student Centre unit is organizationally housed, and offers culturally relevant wholistic and strength-based programs and services geared toward Indigenous students at Western.

The Indigenous Student Centre works towards fostering a thriving student environment, to inspire Indigenous students at Western to realize their full potential through a culturally relevant space, services and advocacy that encourage wholistic and strength-based approaches to learning. Student staff are critical in fulfilling the goals of the Indigenous Student Centre Staff. It is an opportunity for students to gain valuable professional experience. The Indigenous Student Centre (ISC) Administrative Assistant is an integral support to the staff of ISC with special attention and reporting to the Student Opportunities Coordinator and the Community Enhancement Coordinator. This role is responsible for onsite reception support of the ISC, as well as programming support across roles as best determined by supervisors. This role needs a consistent schedule and the ability to work up to 24 hours per week.

Qualifications

a. Education

• Available to a current undergraduate or graduate student of Western University.

b. Experience

• Previous work experience with in ISC is preferred.

Knowledge, Skills, Abilities and Attributes

• Friendly, patient, and able to provide diplomatic support to those seeking support with in ISC.
• Ability to work in a manner that models best practices in confidentiality standards
• Ability to apply creativity, innovation, and resourcefulness to daily work
• Ability to act on new information and effectively contribute in a changing environment
• Detail-oriented with an ability to function and process information with high levels of accuracy
• Self-directed, and comfortable exercising discretion and independent judgment in a fast-
• Ability to work within a flexible schedule to accommodate the university’s events and activities
• Ability to listen, inform, and direct students accordingly.
• Ability to work independently and maintain direction and focus through proactive planning and organized approaches to work
• Intermediate computer skills in Microsoft Office Suite
• Possess a reputation for resourcefulness with a strong sense of accountability and initiative

Key Accountabilities

• This role will be flexible in its responsibility dependent on the programming needs of ISC, but the following details an overview of the potential expectation:
• Administrative support: ordering supplies/groceries, paying bills, requesting petty cash reimbursement, compiling data, filing, answering the main reception phone, greeting and directing students who have questions when they enter the space.
• Communications support, updating social media and website platforms
• Centre maintenance; cleaning countertops, floors, dusting, bulletin board, calendar, printer, storage space,
• Acting as a peer support to students; troubleshooting problems and helping them find information on campus, introducing students to one another (this means that it is important to learn the students’ names), helping students register (self-identifying/user agreement)

Support and Resources

• The ISC Administrative Assistant will report to the Student Opportunities Coordinator, the Community Enhancement Coordinator and as needed to the Director, Indigenous Student Centre.

• The ISC Administrative Assistant will work collaboratively with all staff within the Office of Indigenous Initiatives

Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success!

While transcripts are not required for the interview, they may be necessary prior to any offer of employment.

To ensure that your application is given full consideration, please complete all relevant sections of the application. In addition, you can choose to supplement your application with a cover letter and current resume.

Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.