Business and Facilities Administrator

☞ City of Calgary

見る: 153

更新日: 29-05-2024

場所: Calgary Alberta

カテゴリー: 管理/事務/アシスタント コンサルティング/カスタマーサービス FMCG 家庭用品 金融/銀行/株 安全保障

業界: Government Public Administration

ジョブタイプ: Full-time, Permanent

給料: $29.79 - $39.83 an hour

Loading ...

仕事内容

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.

The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion and anti-racism. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

As the Business Support and Facilities Administration, you are responsible to support Water Treatment with daily business services and facilities administration. This role supports the Water Treatment leadership team and staff on a daily basis. You will provide an advanced level of accounting and administrative skills to support the efficient and successful operation and management of their assigned responsibilities. Primary duties include:
  • Support the Accounts Payable Workflow, including the production of requisitions, purchase orders, non-purchase orders and receipts; and the approval of vendor invoices.
  • Provide accurate Corporate credit card reconciliation and track invoice payments to ensure allocation between activity funds.
  • Run and distribute quarterly financial accruals for capital and operational invoices. Assist with capital and operating budgets.
  • Support Maintenance and Warehousing with stores inventory optimization. Develop and implement Process Improvement Initiatives. Support Asset Management system (Maximo).
  • Communicate and train Water Treatment manager, leaders, supervisors and foremen on Corporate policies and business unit processes. Act as the main corporate payroll contact.
  • Vendor Management, which includes contacts for janitorial, pest control, floor mats, landscaping, snow removal contracts set up and Request For Proposal (RFP) renewals.
  • Act as main point of contact with Corporate Security and manage site access including door keys, key boxes and City ID cards. Assistance with onboarding of Water Treatment staff.

Qualifications
  • A High school diploma and at least 4 years of related experience; OR
  • A completed 2 year diploma in business administration or business accounting and at least 1 year of related experience.
  • Advanced experience in Microsoft Office is required.
  • Experience using Accounts Payable (AP) Workflow plus creating and managing purchase orders is considered to be an asset.
  • Previous experience with Livelink, iRIMS, Asset Management system (Maximo) or Oracle Work & Asset Management (OWAM), and/ or asset management databases are also assets.
  • Demonstrated analytical and time management skills.
  • Proven customer service skills and the ability to work as part of a team.
Pre-employment Requirements
  • A security clearance will be conducted.
  • Applicants will be tested for appropriate skills.
  • Successful applicants must provide proof of qualifications.
Union: CUPE Local 38


Business Unit: Water Services
Position Type: Permanent
Location:1668 56 Avenue S.W.
Compensation: Pay Grade 6 $29.79 - 39.83 per hour
Days of Work: This position works a 5 day
work week 1 day off in a 3 week cycle.
Hours of work: Standard 35 hour work week
Audience: Internal/ External
Apply By: October 8, 2021
Job ID #: 304557

Apply for Job

test

Loading ...
Loading ...

締切: 13-07-2024

無料の候補者に適用するにはクリックしてください

申し込む

レポートジョブ
Loading ...
Loading ...

同じ仕事

Loading ...
Loading ...