Administrator (Offord Center)

The Offord Centre for Child Studies is a multi-disciplinary research institute established in 1992. Through collaboration across fields such as child psychiatry, psychology, epidemiology, paediatrics, policy development, social work, and nursing, the Centre’s aim is to better understand children’s mental health problems with the overall goal of improving the lives of children and youth. As a recognized leader in conducting scientific research related to child development, the Offord Centre has played an important role in supporting evidence-based policies that improve the present and future lives of children, youth, and families.

The Offord Centre is a research institute supported by both McMaster University and McMaster Children’s Hospital and is within the Department of Psychiatry and Behavioural Neurosciences, Faculty of Health Sciences.

Job Summary

Reporting to the Director of the Offord Centre for Child Studies, the Administrator for the Offord Centre for Child Studies provides leadership and direction for continued development and promotion of the centre to reach its goals and objectives. The Administrator oversees the operation of a large multi-function research centre and is accountable for the management and administration of the financial, human, and physical resources. The Administrator maintains up-to-date knowledge of Federal and Provincial government rules and guidelines and University policy and procedures to support project proposals, project reporting, and financial reporting to ensure that funding opportunities continue for the Centre. The Administrator also reports to the Director of Administration in the Department of Psychiatry and Behavioural Neurosciences.

Accountabilities

Financial Management:The Administrator meets with the Director, core members and/or faculty lead, to determine priorities, develop, recommend, and implement: the Centre’s annual operating budget ($125,000). The Administrator also meets with faculty members to review research project budgets and monitors these budgets throughout the project. The Administrator authorizes expenditures and audits all accounts and revenue generating functions and ensures compliance with departmental, university, Ministry, and funding agency policies, The Administrator prepares all appropriate reporting and year end documentation for research and project contracts, and regularly conducts formal reviews of all accounts and adjusts accordingly. The Administrator reports, analyzes and interprets financial operating data for management, and advises and implements on matters related to contracts and audits.

Human Resources Management:The Administrator is responsible for the human resources activities of the Centre and oversees the day-today activities of some staff as well as oversees the research coordinators and assistants hired to work on the various research teams. The Administrator provides guidance, support, direction, and resolution as required on all HR related matters. The Administrator negotiates and implements human resource and contract issues between the University and the Ministry of Children and Youth Services, Health Canada, and the Ministry of Education. The Administrator ensures compliance with Human Resources policies and procedures, Health and Safety Legislation, and advises staff and faculty, evaluates needs, and recommends reallocation of resources, and training, to support Centre activities, and ensures internal equity for remuneration of staff.

Physical Resources Management: The Administrator reviews objectives and make recommendations for efficient utilization of space within the control of the Centre and negotiates with the hospital and the university to ensure space and furniture requirements are met. The Administrator maintains a space inventory and interacts with other Departments at Hamilton Health Sciences for required services to the building such as renovations including painting, security services, emergency responses, computer, and telephone hookups, ensuring compliance with university, hospital, and government regulations and exercising budget controls.

Strategic Planning:The Administrator provides administrative leadership and input for the future development of the Centre participating in the development of short- and long-term plans to make the Centre flexible, cost-effective, and responsive to customer needs. The Administrator provides administrative leadership in planning projects, and proposals to ensure the resources available are used to their greatest advantage. The Administrator works with Centre faculty and the Director in defining projects, planning, assigning priorities, allocating staff, monitoring progress of new and existing projects. The Administrator works with both hospital and university advancement offices to increase the profile of the Centre and to seek fundraising opportunities. The Administrator facilitates partnerships with outside organizations and governments on special projects.

Other:The Administrator coordinates all Centre activities and is the key point person for prompt resolution of issues and problems that can come from the centre members, staff and students.

Qualifications

Education:

• University degree in Business Administration or equivalent

Experience:

• 7+ years of managerial experience in academic health sciences centre preferably in a research environment

Knowledge/Skills

• Superior analytical, communication (oral and written) and problem-solving skills, and a thorough knowledge of funding agencies and University policies and procedures.
• Ability to effectively manage major resources combined with strong managerial acumen. The ability to manage a high level of demands and priorities. Knowledge and experience with Hyperion and Mosaic.
• Experience with human resources and finance functions in Mosaic(PeopleSoft).
• A high level of motivation and the ability to think critically and synthesize information is vital to this role.
• The candidate will have demonstrated success in independent decision-making and leadership in the management of support services.
• Broad and in-depth knowledge of Human resource management and practices including the Unifor Collective agreement and labour relations practices
• Superior customer service skills and excellent organizational skills are required.

To apply for this job, please submit your application online.

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