Administrator Assistant/ Social Media manager

仕事内容

ABOUT US!

We are a Not-For-Profit Child-Care Centre offering care to 24 months to 12 years old. The Centre is based in North York open since 1985 located in a TDSB school serving the community with a strong sense of quality and dedication. We believe Children deserve the ABSOLUTE BEST!

WHAT WE ARE LOOKING FOR:

• Assist with the coordination of orientation sessions and support the data collection of documents for new employee, student and volunteer files.

• Maintain an accurate and up to date list of qualified child care casual staff. Support the child care centre in booking casual staff as needed.

• Ongoing database management ensuring accurate and complete data and file maintenance for all employee data including, but not limited to: data collection, data entry, generate recurring and special reports, and follow-up of missing or incomplete data.

• Support the implementation of new systems and processes to improve the efficiency of the department operations.

• Maintain an accurate system for tracking vulnerable persons criminal reference checks and annual declaration of offenses.

• Coordinate meetings and/or appointments as needed and undertake meeting preparations and minute taking.

• Maintain documentation & filing of Health & Safety Policy and other administration duties as required

• Assist updates on social media and marketing materials and program outreach

• Provide support, create posters and materials for activities and events

• Prepare auditing package for agency’s upcoming accreditation process

• Attend meetings as needed, takes minutes and circulates minutes

• Photocopy, scan and upload documentation, send and receive fax or email as requested

• Perform any other related duties as requested

• Follow-up general telephone and email inquiries.

• Other administrative tasks including, but not limited to, special projects.

• Social media managing
• Website managing
• Create google doc forms
• run errands

Knowledge, Skills & Abilities:

• Verbal communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience

• Demonstrated ability take initiative, to work independently and follow through on work assignments

• Ability to apply active listening to hear and understand the complete message being communicated

• Competency to maintain confidentiality and treat sensitive information with discretion

• Ability to establish rapport with people from diverse backgrounds

• Demonstrated ability to understand and resolve external and internal partner issues

• Ability to maintain a positive, outgoing attitude with genuine customer service orientation

• Ability to follow formal business practices with high attention to detail

• Ability to multi-task and maintain an organized and effective personal work environment

• Adapts readily and effectively to changing priorities and demands

• Personable and courteous in working relationships with colleagues, students and the public

• Ability to demonstrate patience and focus to complete detailed administrative tasks

• Ability to interact professionally with students, staff, faculty, and other members of the Child Care and Resource Centre community

• Ability to work independently and effectively as a member of the team to achieve department goals

• Intermediate proficiency required in Microsoft Office in order to prepare formal correspondence, emails, and input departmental data into spreadsheets and databases and with content management systems (such as Cascade) in order to update websites

• Familiarity with software applications used by FTCC preferred – e.g. PeopleSoft, Mustang Market, Cascade, social media platforms (such as Twitter)

Salary: $18-$25

Benefits: Competitive benefits package

Shifts:Full-time hours based on the needs of the Centre (full-time position)

Part-time hours based on the needs of the Centre (part-time position)

Candidates will only be considered if the following requirements are met:

• College diploma/certificate or an equivalent combination of education/experience in office administration and/or Human Resources

• 1-2 years related administrative and database management experience

• Experience using an HRIS or payroll system (i.e. ADP or Ceridian) is an asset.

• Proven intermediate skills utilizing Microsoft Office Suite.

• Excellent interpersonal, written and verbal communication and listening skills

• Strong organizational capabilities to manage multiple projects with the ability to multi task and prioritize effectively.

• Demonstrates a high degree of initiative and problem solving with keen attention to detail.

• Demonstrated ability to build and maintain effective work partnerships with colleagues of diverse backgrounds, abilities and identities.

• Ability to apply sound judgment to a variety of situations demonstrating tact and diplomacy

• Able to work independently and within a team environment

• Acceptable Vulnerable Sector Police Reference Check

• Proof of full vaccination against COVID-19
• Car an asset

Job Type: Part-time
Part-time hours: 15-40 per week

Salary: $18.00-$25.00 per hour

Additional pay:

• Bonus pay

Benefits:

• Casual dress
• Company pension
• Dental care
• Disability insurance
• Extended health care
• Flexible schedule
• Life insurance
• On-site parking
• Paid time off
• Tuition reimbursement
• Vision care
• Wellness program

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Administrative Assistants & Receptionists: 1 year (preferred)
• receptionist: 1 year (preferred)

Language:

• English (required)