Admin Assistant Physician ICH Secretaries

The Administrative Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Administrative Assistant coordinates daily activities of the physician’s office/clinic and ensures smooth functioning of the physician’s practice, while providing professional and caring service to the patients.

DUTIES & RESPONSIBILITIES:

Some combination of the following based on the priorities of the practice:

Scheduling patient and physician appointments
Answering, screening, and transferring phone calls
Registering patient visits
Preparing and distributing surgical documents as appropriate
Maintaining patient confidentiality
Creating and maintaining an efficient filing system for active, pending, and processed referrals
Maintaining an updated database of appointments, diagnoses, and disposition decisions
Creation and maintenance of patient files
Attending meetings: taking and typing of meeting minutes
Typing and providing assistance with the preparation of research documents, teaching materials for seminars/lectures, grant proposals/publications, and presentation materials
Accurate handling and preparation of OHIP billing procedures
Overseeing of accounts receivable and payable functions for physicians
Providing basic office management and organization, maintaining an updated inventory or supplies and equipment
Booking travel and hotel arrangements, meeting rooms, and catering as required
Accurate transcription for correspondence for physician’s office could include dicta typing
Other duties as assigned

QUALIFICATIONS:

Graduate of a recognized Medical Administration program, or equivalent experience
Successful completion of a Medical Terminology certificate
Proficient computer skills with advanced knowledge of word processing, spreadsheet applications, graphic and desktop publishing software
Excellent interpersonal and communication skills, with an ability to clarify priorities amongst CLM and physician(s)
Professional and consistent customer service skills

As a condition of employment, all external hires will be required to submit proof of COVID-19 vaccination or documentation unless a valid accommodation under the Ontario Human Rights Code exists. Please note, if you are extended an offer of employment,you will be required to provide proof of vaccination in Ontario QR Code format.All internal candidates must be in compliance with Unity Health Toronto’s COVID-19 Vaccination Policy.