Sales and Logistics Coordinator

Export Documentation and A/R Invoicing – 70%

• Prepare bulk vessel A/R invoices and issue for approval.
• Facilitate collection of all necessary export documentation as required for each bulk shipment.
• Coordinate distribution of Export documentation package upon each vessel sailing.
• Review and approve COA specification against each contracted specification.
• Raise questions or concerns if applicable.
• Provide support to the Sales & Logistics management team on various export tracking data metrics.
• Organize samples for product requests as needed.
• Support Director of Sales to execute customer orders, upload orders into the sales system, including specifications of SKU’s, amount, timing, pricing for each line item.
• Support team to manage customer relationships with export documentation.
• Working with Corp Finance communication with on customer payment receipts

Logistics & Sales Support – 30%

• Liaise with Domestic Territory manager on bulk and totes sales, assist in production planning and local logistics as needed.
• Assist with data analysis and charting sales metrics.
• Assist with plant sites on inventories, shipping, loading, and timing.
• Maintain internal CRM module.
• Coordination and daily liaison with Territory Manager to assist in domestic logistics/freight trucking as required with focus on ensuring the lowest cost and on time delivery of product.
• Understand Pinnacle’s geographical market in relation to optimizing cost and logistics.
• Support Sales Director to forecast both short- and long-term domestic sales opportunities by monitoring market and policy changes, with seasonal expectations, which could bring new value or revenue opportunities to Pinnacle.

Minimum Requirements (Experience, Education, Qualifications, Skills, Abilities)

• Minimum of 2 years Business Administration experience, preferably in the wood products or renewable resource industry, or related experience in fast paced environment.
• Proficiency in Excel/PowerPoint.
• 2 years accounting experience would be beneficial, and preference give to applicants with this experience.
• Completed Diploma/Bachelors Sales, Business Administration, Commerce or related from a recognized institution would be preferred.
• Strong attention to accuracy and detail documentation analysis.
• Ability to react in different situations and problem solve
• Effective business systems thinker and a good understanding of business process knowledge
• Demonstrated ability to deal effectively with others in a diverse environment
• Ability to prioritize and manage multiple projects at one time
• Strong stakeholder management focus
• Excellent oral and written communication skills
• Proficient with personal computers and business applications (graph/chart)

Foundational Characteristics

• Works with a strong sense of urgency.
• Thrives in ambiguity.
• Does not need all information to navigate effectively.
• Able to succeed in a changing environment.
• Humble yet confident, able to put the growth of the company/team/brand first.
• Positive and outgoing.
• Well spoken with clear understanding of polite presentation skills.
• Able to course correct.
• Listens and is open to feedback.
• Demonstrates agility within a dynamic environment.
• Demonstrates a hands-on attitude and an attention to detail.
• Pays attention to the small details.
• Demonstrates a willingness to pitch in wherever needed.
• Authentic, respectful-diplomatic-thoughtful.