Branch Administrative Coordinator

The Energy Networks and Indigenous Policy Branch has an exciting opportunity for an individual with administrative experience and financial knowledge to provide support on a wide range of administrative, financial, communications and human resources activities.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario’s Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

You will:

• coordinate meeting arrangements and manage the Director’s schedule
• prioritize issues for the Director’s attention
• prepare and proofread written materials for management’s review
• review budget information, analyze and prepare variance and monthly financial analysis reports
• coordinate administrative functions, such as purchasing, asset inventory and control, accommodation and facilities
• coordinate filing systems and manage a database inventory of branch assets
• act as liaison on human resources matters, such as recruitment, employee status changes, payroll, training and development

How do I qualify?

Organizational skills:

• You can prioritize tasks with conflicting deadlines and work on your own initiative and with minimal supervision.

Communication and interpersonal skills:

• You can liaise with internal and external stakeholders and respond effectively to inquiries.

Administrative knowledge:

• You have experience with administrative office procedures to develop, implement and administer effective systems and processes, including filing systems, records management and retention, assets management, purchasing, accommodation and facilities.

Computer skills:

• You have knowledge of software programs such as word processing, spreadsheet, presentation, e-mail and financial reporting systems, to prepare monthly financial analysis and variance reports and review budget accounts

Additional Information:

Note:

• T-ES-190186/22