Shipping Administrative Clerk

工作内容

About us:

McDougall Acres is family-owned farming and grain processing operation located ten minutes east of Moose Jaw. We have a team of about thirty employees working together in this busy environment. This role is part of a four-person administration team.

Position Summary:

This employee position is primarily responsible for overseeing the shipping of commercial grains in a fast-paced environment while maintaining a high level of accuracy and attention to detail. This role communicates with carriers, dispatches and buyers regarding commercial shipping and includes the preparation of all associated documents, record keeping, inventory tracking, and settlement summaries. This position also participates in general administrative duties as well as assists the Receiving Administrative Clerk. General working hours are from 7:00 am to 3:00 pm, Monday to Friday.

Duties:

Shipping Clerk Role (Primary):

· Prepares shipping instructions from purchase orders and contracts, communicating with buyers regarding logistics

· Maintains product identification and accurate product labelling

· Weighs trucks and oversees loading (from an admin standpoint)

· Prepares complete and accurate bills of lading and other shipping documents

· Reviews shipping sample analysis prior to releasing loads

· Labels and stores representative samples from shipments and manages shipping sample inventories

· Records shipment details into the database and completes paper & electronic filing

· Assists with day-of scheduling of shipping, communicating with dispatches & carriers

Administrative Clerk Role:

· Greets visitors, ascertains the nature of their business and directs visitors, including contractors

· Maintains paper and electronic filing systems

· Orders office supplies

· Assists with answering phones and redirecting calls or takes messages

· Assists with recording meeting minutes

· Assists with keeping office area tidy, including sweeping, sanitizing etc. when necessary

Receiving Clerk Role:

· Provides coverage for the Receiving Administrative Clerk role by assisting with:

· Weighing trucks and overseeing receiving load

· Verifying incoming grains against; shipping documents and purchase contracts

· Maintaining product identification and recording storage details

· Preparing receiving instructions

· Reviewing sample analyses

· Labelling and storing samples from deliveries

Required Qualifications:

· Excellent communication and organizational skills

· Attention to detail and accuracy

· Proficient in Microsoft Office Suite software (Word, Excel) with typing ability

· Ability to switch between tasks, changing focus, often

· Some post-secondary education in business administration or equivalent experience

· Excellent time management skills and the ability to prioritize work

· Ability to perform in a busy atmosphere with occasional exposure to dust and loud noises

· Ability to work independently and take initiative to identify and complete work required

· Own transportation

Qualifications that are considered an Asset:

· Office Education Diploma

· Office experience

· Shipping & receiving experience

· Logistics experience

· Either grain processing or grain farm experience

· Working knowledge of office equipment

· Valid Class 5 drivers license

Job Types: Full-time, Permanent

Salary: $19.00-$25.00 per hour

Additional pay:

• Overtime pay

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• RRSP match
• Vision care

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

COVID-19 considerations:
The office is mostly closed to the public. Masks are required for all indoor spaces and routine sanitation of high-touch services continues.