Real Estate Office Administrator

We are looking for a driven and dedicated Real Estate Office Administrator. Your job will be to complete and file the appropriate paperwork for transactions and listings, oversee important deadlines, handle client requests, manage calendars, and direct phone calls. You will also work with the Team to manage the production of all marketing materials, including the management of the Team’s Instagram and Facebook accounts. Our ideal candidate has superb organizational skills, strong customer service, and a good understanding of the real estate transaction process. If this is the job for you, we would love to discuss how you can partner with us!

Must work from the office. Flexible hours including weekdays, evenings, and weekends.

$45,000 - $55,000 annually DOE

• Monitor deadlines and provide notices to appropriate parties when necessary
• Assist the real estate team in facilitating local events to foster connection to people in the neighborhood
• Produce all marketing materials including brochures, flyers, online marketing, social media posts, etc. to continuously build our brand
• Complete paperwork for all real estate transactions in a timely manner to ensure a deal is closed as quickly as possible

• Coordinate between sellers, buyers, and service providers/realtors access to homes for the purpose of facilitating appointments such as photography, staging, inspections, open houses, showings, etc.
• Gather all listing information including property notes, property photos, pre-listing materials, listing documents, and information required for proper marketing of properties from both listing realtor and sellers
• Follow up with sellers and buyers to complete documents, disclosures, and any other required paperwork needed for compliance and for listing and buying a home
• Prepare MLS worksheets, post and update listings on MLS, post to social media and to all marketing venues within pre-set timeframes
• Maintain client communication, calendar management, database maintenance, and document management
• Participate in training sessions to improve skills with administrative tasks in the real estate industry
• Always be courteous and provide customers with an excellent experience

• Previous experience in the real estate industry

• Highly efficient at communicating effectively in both writing and in-person
• High level of professionalism
• Acute attention to detail
• Be focused, reliable, innovative, and productive
• Remain calm, collected, and motivated in a hectic and busy work environment
• Passionate about assisting people and providing an excellent customer service experience
• MS Office proficient, InDesign experience is a value-added attribute

We work relentlessly to provide our realtors with the tools required to succeed so they can be empowered to live their ultimate lifestyle and facilitate the same for their clients. Frequently recognized as the most innovative and agent-friendly brokerage, Keller Williams is a gathering place for the industry’s best real estate agents. Keller Williams Empowered Realty is defined by an abundance and growth mindset which is nurtured in a friendly atmosphere that is recognizable the moment you enter.

With industry-leading real estate training and an experienced leadership and support staff, Keller Williams Empowered Realty is a hot spot for agents looking to rapidly build their real estate careers while expanding their lives and mindset.