Real Estate Administrative Assistant

工作内容

Company description

The Stortini Group is a Toronto-based boutique real estate team driven to provide clients with exceptional real estate experiences. Working with buyers and sellers in the power of sale, residential and commercial marketplaces, our team has a deep understanding and commitment to supporting and advancing clients’ needs and goals. We are excited to expand our team to introduce an administrative powerhouse who is clever, resourceful and ready to troubleshoot anything!

Job description

Who You Are:

• You’re experience could range from from uploading listings, to handling deal transactions, branding and marketing, to working with stagers to coordinating marketing campaigns.
• You have worked in a real estate office environment or have experience as a Administrative Assistant, Office Manager, Deal Administrator, Listings Coordinator, Marketing Manager, Field Coordinator, Receptionist, etc.
• You are able to efficiently adapt and learn quickly and can work in fast-paced environments under pressure.
• You have strong data entry skills, excellent attention to detail, superb ability to multitask and advanced knowledge of MS Office.
• Bonus Experience: Salesforce, Adobe Creative Cloud, Canva, MLS, Skyslope, Broker Bay
• You are committed to delivering exceptional client experiences, and are someone who communicates with ease, professionally and effectively with clients and coworkers alike.
• You are an organizational genius who ideates solutions to elevate the team and offices operations.

What you can expect to work on:

• Preparing and sending schedules, reports, and letters
• Preparing agreements, amendments and other documents for acknowledgment via DocuSign
• Maintaining a robust CRM facilitated through Salesforce
• Maintaining all opportunity files, correspondence and scheduling
• Drafting MLS Listings, coordinating all pre-listing preparation services
• Executing Marketing Campaigns, both direct mail and email
• Answering calls and responding emails; directing and triaging all appropriately
• Corresponding with external cooperating agents, brokerages and legal teams
• Coordinating communication within internal team: Agents, Deal admins, Accounting, and Reception.
• Support Managers and Accounting regarding trades and agents’ request
• Coordinate, distribute and file all transaction documentation, in Skyslope and Salesforce (performing regular follow up confirmations of closing).
• Research projects as assigned.
• Other duties as assigned by Management
• Calendar management
• Upload listings onto the Toronto Real Estate Board’s MLS
• Ensure complete digital records are maintained for all listings and transactions
• General office administration and tasks as required

What You Want:

• To work with real people. We’re great, but our clients are the absolute best. Together, our team will forge the kind of personal connections that turn buyers and sellers into raving fans.
• To take on an exciting new challenge by organizing and coordinating our combined efforts via carefully-orchestrated sales, support, and marketing systems designed to deliver an unforgettable client experience. Whether you’ve worked in an office, in the field, or doing a little bit of everything, we want to leverage your unique skill set in new and engaging ways.

Our ideal candidate will have a hands-on knowledge of Toronto MLS, and CRM software (ie. Salesforce)

We can’t wait to meet you!

Job Types: Full-time, Permanent

Salary: $50,000.00-$70,000.00 per year

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Toronto, ON: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (required)

Experience:

• Real Estate Administrative Assistant: 1 year (preferred)

Work Location: In person

Expected start date: 2023-03-13