Firm Administrator / Office Manager

As the Firm Administrator / Office Manager at MJB Lawyers, you will play a key leadership role within the firm overseeing the administrative and people operations and bring creative ideas to ensure the continued growth and success of the organization.

Day to day actives include operations management, evaluating and managing the firm’s processes and information systems, providing input for marketing of the firm’s legal services and supervision of various team members.

You will be working closely with the Management Team and Partners to achieve the firm’s goals and objectives.

Established in 1971 and based in Kamloops BC, MJB Lawyers is one of the largest, progressive, dynamic and diverse law firms in the interior of BC.

Specific Duties and Responsibilities

As the Firm Administrator / Office Manager, you will have primary responsibility and authority to lead and administer the following important functions of the Firm:

Administration / Finance

Planning, forecasting, establishing annual budget, reporting, providing confidential administrative support, overseeing the group benefits administration, vacation and other leave entitlements.

Human Resources

With a focus on maintaining and growing the current thriving culture where people can reach their full potential in an engaged, supportive environment, the firm will be looking for your knowledge and expertise in human resources and leadership practices.

In collaboration with the firm’s management team and supported by the HR Coordinator, you will determine practice area staffing needs, develop and execute an effective recruitment strategy, oversee the performance management processes, training and career development plans as well as the overall succession planning for the firm.

Marketing

Working closely with the Marketing Committee, you will manage the marketing function of the office and provide direction to external service providers to enhance the Firm’s image and visibility in desired markets.

Systems and Information Technology

The Firm will rely on your innovative and investigative approach to review, maintain and improve current and future software systems. This includes information services, records management, office automation, information storage and retrieval, telecommunications, legal practice systems and other systems management. You will provide direction to external service providers, conduct systems analysis, operational audits, cost/benefit analysis and procurement.

Facilities Management

You will be the key point of contact for anything related to the premises of the Firm. This includes space planning and design and also inventory/supplies control, records management/retention, disaster recovery, mail/messenger services and other facility management related activities.

Qualifications

As the ideal candidate you have at least 5 years (related) Office Management / Administration leadership experience and a strong collaborative approach to your work. Experience working in a law firm is a definite asset.

Your proven experience to manage a significant workload and prioritize multiple deadlines while continuously looking for / suggesting new ideas to improve processes is what makes you stand out from your peers.

From an educational background you ideally have a Bachelor’s Degree in Business Administration or related legal industry training.

You live in, or are interested in moving to beautiful Kamloops, BC.

Compensation

A competitive compensation package, including full benefits, is offered commensurate with experience and credentials.

Reporting Relationships

In this position you will report to the Firm’s Management Committee and the Partnership.

Contact

If you are the motivated leader MJB Lawyers is looking for and interested in working in beautiful Kamloops (BC), express your interest today by contacting Will van Middendorp via will@nextinternational.ca or call him at 1.403.604.4334 to learn more.

About Kamloops, BC:

Kamloops is located in the Thompson Okanagan region of British Columbia, and is known as the “Tournament Capital of Canada”. They host a variety of high-level sporting events, training camps and cultural events each year. Located just 40 minutes from Sun Peaks Ski Resort, Kamloops is the ideal location for an outdoor enthusiast who enjoys both winter and summer activities.