Chrysalis - Executive Assistant

Executive Assistant

What We Do:Chrysalis, its teams, and its companies help develop software that leverages timely data to enable people to create memorable and valuable moments where the digital meets the personal. We do this in retail, in hospitality, in social services…wherever and whenever people can benefit from having the weight of regulations and complications lifted from their shoulders. Without the burden of the complicated, people are able to free up the capacity to apply their creativity and other strengths to even more important endeavors that can benefit all.

How We Do it:Chrysalis operates at the center of a network of affiliated companies. It is a “meta company,” in which our vision for a world where people bring their whole selves to whatever they do and engage creatively and constructively to the benefit of all informs not only what we develop and market, but also how we operate and organize ourselves. We focus on investing in human nature, creating the conditions for people to come together with the right information and inspiration, cultivate ideas, elevate their efforts, and create meaningful experiences. We’ve seen that when we focus on people first, they will then create the results that allow our companies to excel and give back.

We are on a self-management journey. As we work to move away from the restrictions of hierarchy, teams are building collaborative peer-based networks where there are no bosses. Decisions are meant to be distributed to the people who are best able to make the decisions which means more freedom for individuals to contribute at their highest levels. We are purpose-driven and people-first. We focus on investing in human nature, creating the conditions for people to come together with the right information and inspiration, cultivate ideas, elevate their efforts, and create meaningful experiences. By investing in human nature, we see our people create the results that allow our companies to excel and give back. Additionally, we are currently on the road to building a diverse and inclusive environment. Working at Chrysalis means always looking at ways to be better.

Team Description:People and Culture strive to steward an energizing environment where employees successfully contribute and grow to their full potential while continuously supporting initiatives to evolve our company culture. We are a diverse team always looking for fresh new ideas. We truly believe in supporting each other to grow and succeed – you will always have a helping hand.

Purpose:

The EA will be responsible to ensure that the Founder of the company is able to maintain work/life balance while maximizing his impact on the organization. We are looking for someone to work 2 days/week, either T/Th, M/W or M/Th set days. There is potential that this could turn into a full-time role.

Accountabilities:

• Overseeing incoming and outgoing communications, including emails, phone calls, reports, and internal correspondence
• Filing important documents, such as reports, meeting notes, emails, letters and personal items
• Keeping the executive’s calendar up-to-date, including adding events, rescheduling appointments and providing daily briefings
• Acting as the gatekeeper for internal and external contacts, including vendors, colleagues, clients, and customers
• Conducting research and creating reports on various topics based on the needs of the executive
• Planning and organizing events that take place externally, such as fundraisers, sporting tournaments, and appreciation events
• Keeping important information and documents organized physically, and electronically
• Maintaining a high degree of discretion and confidentiality

Skills and Abilities:

• Strong ability to execute work with a diversity, equity, and inclusion lens.
• Significant executive support experience, including supporting C-level executives.
• Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit
• graphic presentations and materials.
• Technical proficiency and problem-solving skills related to: IT infrastructure; IT support and
• troubleshooting; and cloud-based environments (web-based applications).
• Strong verbal and written communication skills.
• Exceptional organizational skills and impeccable attention to detail.
• High degree of professionalism in dealing with diverse groups of people, including Board members, senior
• executives, staff, community leaders, donors, and funded partners.
• Make appropriate, informed decisions regarding priorities and available time.
• Ability to complete a high volume of tasks and projects with little or no guidance.
• Ability to react with appropriate levels of urgency to situations and events that require quick response or
• turnaround.
• Able to maintain a high level of integrity and discretion in handling confidential information.
• Excellent judgment is essential.
• Ability to switch gears at a moment’s notice.

Want to Join the Team?

If you’re interested in the position, please submit your resume and cover letter. We are an equal opportunity employer. We do not discriminate based on race, faith, colour, cultural background, gender, sexual orientation, age, marital status, or disability status. We thank all applicants for their interest, however, only those selected for an interview will be contacted.

The position will work from the Vancouver office, with the flexibility to work from home when necessary. For those who are unvaccinated, individuals are required to rapid test twice a week to come into the office. For those who are vaccinated, verification (one-time) to come into the office is required. For all additional onsite attendance at any meetings, events, celebrations, vaccination is required.