Administrative Assistant, Saint John, NB

工作内容

Job Summary

IPEX is seeking a motivated, ambitious, dynamic team player to fill the position of Receptionist/Administrative Assistant. The person in this position will provide support to Sales, Customer Service and Distribution teams, and various other departments within the organization.

Principal Responsibilities

• Reception, including answering phones, greeting customers and suppliers, and maintaining visitor log, sending and distributing mail and couriers
• Drafting memos and distributing price increase information to customers.
• Accurate administration of pricing documents and pricing programs
• Creating and updating sales reports using the in-house sales report creation program and assisting with spreadsheets, market share reports and budgets.
• Administering registrations of yearly trade shows, approving invoices and following up on payments and booth reservations.
• Preparing and laminating product training certificates
• Responding to literature requests, graphics and other materials.
• Planning sales events including lunchtime training sessions and social events
• General office duties, including ordering office supplies, maintaining office equipment, filing, booking of boardrooms and projectors, and overall management of the administrative area, and office in general.
• Monitoring performance of outside services such as office cleaners.
• Assisting with Social committee activities
• Reconciling Petty cash
• Providing ongoing feedback and suggestions for continual improvements in the department processes, and identifying opportunities for better efficiencies.
• Creating and receiving PO’s, logging cheque requisitions and following up with accounts payable.
• Assisting with customer service tasks such as order entry during busy times
• Other tasks as assigned.

Requirements:

Qualifications & Experience

• 2-3 years’ experience in an administrative role, supporting sales managers would be considered an asset.
• Highly proficient in Microsoft Excel
• High School Diploma
• Detail orientated.
• Professional phone manner
• Strong organization skills, ability to multitask, and determine priorities
• Ability to work independently
• Intermediate level Microsoft Office programs (Outlook, Word, etc. PowerPoint)
• Strong communication skills, both written and verbal
• Good team player
• Ability to exhibit diplomacy and tact in dealing with a wide variety of people and positions.

WORKING CONDITIONS:

• Work from corporate office environment with long periods of sitting.
• Employee may experience progressive degrees of changing factors in the work process including change of priorities, deadlines, etc.

IPEX is committed to providing accommodations for people with disabilities throughout the recruitment process and, upon request, will work with qualified job applicants to provide suitable accommodation in a manner that takes into account the applicant’s accessibility needs due to disability.

Accommodation requests are available to candidates taking part in all aspects of the selection process for IPEX jobs. To request an accommodation, please contact HR at HR@ipexna.com