Administrative Assistant, Office Services

工作内容

Appleby College currently has a challenging opportunity for an:

Administrative Assistant, Office Services

Full-time

WELCOME TO APPLEBY

Our mission is to educate and enable our students to become leaders of character, major contributors to, and valued representatives of their local, national, and international communities.

At Appleby, we inspire our 770 students in grades 7 to 12 to pursue their individual passions through an internationally recognized and innovative academic, co-curricular, experiential, and boarding life programme that has been founded on the school’s eight Pillars of Strength: Pursue Scholarship, Think Creatively, Engage Globally, Grow Experientially, Discover Self, Embrace Wellbeing, Practice Leadership, and Build Community.

Appleby’s model of educational excellence enables and encourages our students to learn and discover independently and collaboratively, both inside and outside of the classroom.

OUR TEAM

Our team is highly engaged and committed to excellence in education. Working at Appleby means that you value integrity and are committed to learning and professional development. Our exceptional team is the reason we provide an outstanding educational experience to our students. Appleby’s foundation for success is attracting and retaining employees who thrive in our dynamic culture that recognizes individual strengths and talents.

Breadth, excellence, innovation and caring – this is what defines the essence of the Appleby College team.

THE ROLE

• Oversee the office services area and coordinate all supplies, deliveries, and distribution
• Ensure billing reconciliation of all office service accounts utilizing MSOffice spreadsheets
• Order all office and equipment supplies for the campus, maintain an ongoing, adequate in-stock supply, receive, and verify goods, reconcile accounts monthly and troubleshoot as necessary
• Responsible for all shipping and receiving of couriers and packages for the College, including tracking, problem-solving as necessary, and notification to recipients
• Coordinate and prepare for mailings, course confirmations and awards related to school programming
• Photocopy, laminate, organize and distribute documents as per employee requests
• Maintain Offices Services’ machines including ensuring appropriate and necessary service calls for all, and sufficient postage and supplies for postage machine
• Submit month end reports including postage, stationery, office supplies and cartridge expenses for reconciliation and department expense allocation using online e-billing systems
• Monitor and ensure appropriate, timely forwarding and responding to the Appleby ‘Information’ email inbox
• Receive and distribute books from Canadian School Book Exchange and facilitate their return
• Sort, distribute, forward and track of incoming/outgoing faxes
• Proactively maintain and update the Office Services Manual on a continual basis
• Cross-train for different administrative positions
• Perform reception duties which include attendance management, main switchboard, visitor reception, general inquiries and troubleshooting for Administrative Assistant, Reception or other employees breaks, lunches and/or absences as necessary
• Back-up coverage for the School’s transportation requirements including bussing, vans, and taxis
• Maintain and reconcile the petty cash fund as appropriate

WHAT YOU BRING

• Post-secondary education in a related discipline is required
• Previous reception experience on switchboard or multi-line environment is required
• Administrative and/or office services experience is preferred
• Knowledge and experience of e-billing, and experience in purchasing and report reconciliation are required
• Excellent technical ability in Microsoft Office Suite and other platforms is required
• High level of professionalism and public relations skills are required, always utilizing an extremely courteous approach to students, employees, visitors, and parents
• Proven time management, prioritization organizational skills
• Ability to communicate professionally and with tact, maintaining confidentiality where appropriate
• Strong multi-tasking abilities, troubleshooting and problem-solving skills
• Ability to perform under pressure in accordance with daily challenges and to meet deadlines while maintaining high quality work
• Occasional lifting of packages or boxes up to 20 lbs. is required

WHAT WE OFFER

• Competitive compensation package that includes a group benefits plan
• Located on a 60-acre campus on the shores of Lake Ontario
• Outstanding professional development opportunities including tuition subsidies, faculty travel grants, cultural learning trips and mentoring
• Active engagement in community involvement

INTERESTED IN JOINING OUR TEAM?

If you or someone you know wants to join the Appleby team, please connect with us by Monday, July 18, 2022. Your application matters to us and we will review it carefully. While all applicants are thanked for their interest, only those chosen for interviews will be contacted.

As a condition of employment, both a Criminal Record Check with Vulnerable Sector Screening and government-issued proof of full immunization against COVID-19 is required.

Appleby College website: www.appleby.on.ca.

We work to embed diversity, equity, and inclusion principles and practices as an integral and foundational part of Appleby’s culture and are committed to building a team that represents a variety of backgrounds, perspectives, and skills making us better together.

DO YOU NEED AN ACCOMODATION?

Appleby College is committed to fostering an inclusive, equitable and accessible environment where everyone feels valued, respected, and supported. Accommodations are available for applicants with disabilities throughout the recruitment process. If contacted for an employment opportunity, please advise Human Resources if you require accommodation.