Administrative Assistant

工作内容

Position summary

The Administrative Assistant will be responsible for answering and distributing incoming phone calls, invoice processing, data entry & maintaining filing system. In addition, the incumbent will be working closely with the Administrative team to coordinate and support administrative activities of the branch to facilitate the efficient operations of the department. The Administrative Assistant will perform all duties in a timely and orderly fashion to the best of their abilities and with the utmost due care, integrity and professionalism.

Key responsibilities

• Create and offer a welcoming and friendly environment as first point of contact for visitors
• Collect and mail/courier miscellaneous packages
• Handle phone calls and all related correspondences as first point of contact
• Assist in managing the office, ensuring supplies are ordered appropriately, and cleanliness of the office and lunchroom is maintained
• Process all accounts payable and accounts receivable in an organized way; as well as maintaining up-to-date and orderly accounts payable filing
• Maintain current and accurate records of all petty cash expenditures and ensure that adequate funds are available at all times
• Handling all possible inquiries on outstanding payables
• Assist with ongoing projects as required
• Take ownership of work and responsibilities, by doing what is needed without being asked, follow through
• Other duties as deemed necessary by Management

Qualifications

• A degree or college diploma would be considered an asset
• Excellent organizational and planning skills
• Excellent interpersonal and communication skills including presentation skills
• Familiarity with office management procedures and basic accounting principles
• Highly effective in time management and project prioritization

Application deadline: 2021-09-03

Job Types: Full-time, Permanent

Benefits:

• Dental care
• Extended health care
• RRSP match

Schedule:

• 8 hour shift

Experience:

• administrative assistant: 1 year (preferred)

Work remotely:

• No