Accounts Payable Clerk (Contract)

OBJECTIVES

Process vendor invoices and employee expenses for payment in a timely and accurate manner.

STRUCTURE

This position reports to the Controller, with functional direction provided by Senior Accountants.

ACCOUNTABILITIES

• Ensure that policies and procedures are consistently adhered to with the processing of Accounts Payable
• Ensure that payments are issued in accordance with negotiated payment terms
• Maintain vendor files
• Regular review and resolution of outstanding and disputed items
• Foster positive vendor relationships through timely, accurate, and honest communication

SPECIFIC RESPONSIBILITIES

Key Responsibilities

• Matching purchase orders to receiving paperwork to invoices, ensuring all variances are investigated and resolved
• Ensure taxes are correctly assessed and paid as required and provide documentation for non-taxable purchases
• Obtain missing information, backup, and/or approvals and solve process-related problems with vendor invoices
• Execute regular cheque and EFT runs, including matching supporting backup for each payment
• When necessary, contact vendors to request refunds for outstanding credit balances

Balance of Responsibilities

• Review and enter employee expenses, ensuring that payment complies with company policies
• File invoices and related back-up
• Reconcile vendor statements, handle phone requests, etc., and obtain information needed to ensure accurate and timely payment to vendors

• Any other responsibilities asassigned

QUALIFICATION PROFILE

• High school graduate
• Minimum of 2 years of full cycle A/P experience in a high-volume environment
• Excellent communication skills, both written and verbal
• Detail-oriented
• Self-motivated
• Excellent interpersonal skills
• Good computer skills and knowledge of MS Office
• Accounting experience is an asset