Staffing Coordinator (RPT 0.5) [VON Canada]

Job content

Requisition Details

Employment Status: Permanent, Part Time (0.5 FTE)

Program Name: Administration, Branch Operations

Number of Hours Bi-Weekly: 37.5

Work Schedule: Days (Monday - Friday)

Looking for a career in health care that provides you with an opportunity to make a difference in your community?

VON provides home and community care to more than 10,000 people every day in Ontario and Nova Scotia. As a registered charity and not-for-profit, our organization is all about the difference we can make in people’s lives. Working at VON is more than just a job, it is a career that impacts how Canadians live.

Job Summary

The Staffing Coordinator is responsible for the day-to-day schedule for both the Scheduling team and our health care providers. The Staffing Coordinator works in accordance with the collective agreements to meet each Site’s staffing requirements. The staffing coordinator is responsible for successfully balancing the need for staffing with offering time off and for working closely with the Workforce Management Analyst (WFMA), CSA Operations and Management team to monitor overtime, downtime, banked time, and sick time.

Key Responsibilities

• Maintaining updated and accurate schedules and saving on the designated online drive.
• Processing all time-off requests and shift trades in accordance with the Collective Agreements.
• Maintain a working knowledge of multiple collective agreements.
• Schedules replacements for all sick calls within the Site.
• Supports the on-boarding of new staff through educating on scheduling process, requests for time off the process, sick process, and collective agreement questions.
• Collaborates with the Workforce Management Analyst to review data trends and staffing levels.
• Schedules staff to clinics, committee meetings, training, and education..
• Attend meetings with Site management and CSA Team Lead to ensure staffing needs are being addressed.
• Attends Site weekly and monthly workforce management production meetings.
• Conducts ad hoc and regular data analysis to identify opportunities to improve effectiveness and efficiencies.
• Other duties as assigned.
  
  

Qualifications

• Post-Secondary education in a related field or related work experience.
• Three (3) years of experience in workforce oversight including a minimum of 1year of experience creating and maintaining rotations and/or schedules.
• Experience in the health care system.
• Experience with a unionized environment.
• Advanced Microsoft Excel skills.
• Capable with Business Intelligence applications.
• Excellent communication skills.
• Strong attention to detail.
• A current and original copy of a satisfactory Criminal Records Check.
• The use of Personal Protective Equipment (PPE) may be required
  
  

What we can offer you:

• Competitive salaries and vacation time
• Tiered Benefits (health, dental, LTD) & an Employee Assistance Program for eligible employees
• Defined Benefit Pension Plan with company contribution for eligible employees
• Comprehensive orientation program
• Opportunities for skill development, eLearning, and career advancement
• Be part of a health care team that provides support to people in your community and frontline workers
  
  

Work Conditions and Physical Capabilities: Attention to detail; Lift and carry using appropriate lifting techniques; Bend, push, pull, grip, reach, kneel, crouch using good body mechanics; Walk, sit, stand, climb stairs; Hand movements.

VON Canada is committed to meeting the needs of persons with disabilities and to providing accessibility accommodations for candidates who require them. If you are in need of accessibility support, please visit our website at http://www.von.ca/en/accessibility for further details.

Other commonly searched for terms: Admin, Administrative Assistant, clerk, scheduler, scheduling