Senior Administrative Assistant

Job content

About Us

At HDR, we specialize in engineering, architecture, environmental and construction services. While we are most well-known for adding beauty and structure to communities through high-performance buildings and smart infrastructure, we provide much more than that. We create an unshakable foundation for progress because our multidisciplinary teams also include scientists, economists, builders, analysts and artists. That’s why we believe diversity is our greatest strength. HDR is proud to be an equal opportunity workplace and an affirmative action employer.

Watch our ’About Us’ video

We believe that the way we work can add meaning and value to the world. That ideas inspire positive change. That coloring outside the lines can illuminate fresh perspectives. And that small details yield important realizations. Above all, we believe that collaboration is the best way forward.

The Successful Candidate Will Have a Minimum 5 Years’ Administrative Experience In An Office Environment And Will

Based in our Richmond Hill office, this role provides senior administrative support to our engineering teams across Canada.

• Use MSWord Styles to format and edit technical reports, and create forms
• Schedule meetings for team members in different time zones, checking Outlook calendar availability
• Create PowerPoint presentations for senior management using branded templates
• Manage multiple SharePoint sites including membership, creating and uploading content, filing structure
• Use OneDrive folders to manage personal files, share content
• Host meetings, create polls, manage break-out rooms, and run reports in Cisco Webex
• Use Cisco Jabber for instant messaging communications
• Create surveys and run reports using Survey Monkey
• Combine and edit pdf documents using Bluebeam or Adobe
• Communicate corporate events and activities using social media platforms
• Prepare complex checklist for internal quality audits
• Manage contract administration process
• Take minutes at team meetings
• Provide backup administrative / reception duties as needed
  

Critical to the success of this role will be your ability to proofread and edit documents for grammar, spelling, and punctuation. Previous experience with corporate event planning including venue and entertainment selection, catering, floor plan, and seating arrangements is an asset. Knowledge of Accessibility for Ontarians with Disability Act (AODA) guidelines and formatting is also an asset.

Required Qualifications

• Minimum 5 years of administrative experience in an office environment
• High attention to detail and deadlines
• High proficiency with Microsoft Office Suite, specifically Word, Outlook, PowerPoint, and SharePoint
• Self-starter with an ability to work with and take direction from multiple levels of professional staff
• Ability to work under pressure in a team environment with strong attention to detail and ability to work independently
• A can-do attitude and commitment to being an active participant of our employee-owned culture is a must
• Proficient in AODA formatting preferred
• Bachelor’s degree preferred
  

Why HDR

At HDR, we know work isn’t only about who you work for; it’s also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other’s contributions, and collaborate together to make great things possible. When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.

Primary Location

Canada-Ontario-Richmond Hill

Industry

Administrative

Schedule

Full-time

Employee Status

Regular

BusinessClass

Marketing and Admin

Job Posting

Aug 24, 2021

At HDR, we are committed to the principles of employment equity in all of our offices. USA: We are an Affirmative Action and Equal Opportunity Employer. We consider all qualified candidates regardless of minority, veteran, disability, sexual orientation, gender, gender identity or any other status protected by law. CANADA: We welcome applications from all qualified individuals. AUSTRALIA: We consider all qualified candidates regardless of gender, ethnicity, country of birth, political or religious affiliation, health status, or any other status protected by law.

Health and safety is also our priority. For some positions, you may be required to provide drug and alcohol testing, before or during employment, based on our Drug Testing and Drug Free Workplace Policy. If you are required to drive for us, we require a valid driver’s license and compliance with our vehicle policy.