Secretary C - Mental Health & Addictions

Job content

Req ID: 111699

Location: Central Zone, Nova Scotia Hospital

Company: NSHA

Department: MHA CZ Population Specific Admin

Type of Employment: Hourly FT short-assignment (100% FTE) x 1 position(s)

Union Status: Admin Professionals NSGEU

Posting Closing Date: 2-Sep-21

Applications are accepted until 11:59 PM on the Closing Date.

Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.

Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community based programs and services including continuing care, primary health care, public health, and mental health and addictions.

Responsibilities

Reporting to the Business Manager or designate, the Secretary provides administrative/secretarial support to the interdisciplinary team. This includes all Mental Health and Addictions professionals and Physicians/Psychiatrists and the Health Services Manager. The Secretary provides a full range of administrative support to the team which may include but not limited to taking minutes, preparing letters, and scheduling meetings and appointments. The Secretary works collaboratively with other support staff, mentioning when indicated; may be required to cover other position within clerical and admin support group. Ensures efficient and effective administrative support for quality consumer-focused services.

Qualifications

• Grade 12 plus graduate of a recognized office administration / business / secretarial program and/or a combination of education, training and progressively responsible experience required
• Minimum of one year of related secretarial experience required
• Knowledge of medical terminology, finance terminology and SAP an asset
• Experience with STAR registration system and PHS Scheduling System an asset.
• Experience working in a health care setting – specifically Mental Health and Addictions an asset
• Demonstrated typing proficiency with a speed of 60 wpm an asset
• Advanced proficiency in Microsoft Word, Excel, PowerPoint, Outlook and a willingness to learn new computer programs
• Adaptable to change and is flexible to accommodate the expectations of the position
• Ability to work in a self-directed environment and also effectively within an interdisciplinary team
• Demonstrated excellent interpersonal, oral and written communication skills, including direct interaction with clients, staff and public
• Must be self-directed and adept at problem-solving, while working with minimal supervision
• Must have strong organizational skills that demonstrate the ability to prioritize upon short notice while maintaining attention to detail and accuracy
• Strong ability to communicate professionally both verbally and in writing while maintaining a sense of customer service
• Physical ability to perform duties of the position
• Commitment to maintain and protect patient, client, and personal safety on an ongoing basis
• Commitment to confidentiality and privacy of NSHA patients and clients
• A skills test will be included as part of the selection process*
  

PLEASE NOTE: Applicants relying on education and experience equivalencies must clearly state such equivalencies in their cover letter, resume, or application. Additionally, candidates will not be considered for an interview if applications are incomplete or are missing information.

Hours of Work

Short Assignment, Full Time (100%) Position; 70 hours bi-weekly

With an expected start date of June 1 2021 and an anticipated end date of November 30 2021

Dates are approximate and are subject to change

Salary Information

Secretary C

$20.2516 - $22.5016 Hourly

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date.

This is a Admin Professionals bargaining unit - NSGEU position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

Nova Scotia Health Authority is proud to provide a smoke free and scent free environment. Only online applications are accepted.

Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy.