Receptionist

Title: Receptionist

Company: HopewellGroup of Companies

Job Type: Full-Time

City: Calgary

At Hopewell, we reach higher and achieve more, not only because we do our best each day, but also, because we believe in our vision for the future. Our employees are dedicated and passionate about their work, and about giving back to the community. Because of our team’s skill and dedication, our group of companies consistently produces remarkable results. Hopewell’s team includes over 300 employees in Calgary, Edmonton, Winnipeg, Brampton, Toronto, and Vancouver. Our employees have a rich and varied history with expertise and training in the areas of construction, engineering, business, urban planning, law, finance, accounting, architectural design, landscape architecture, management information services, computer graphics and estimating, among a great many other areas of expert knowledge. We are proud to have numerous long-serving employees, including several who have worked for Hopewell since our inception in 1991, as they are a testament to the enduring strengths and positivity of our corporate culture.

Hopewell Group of Companies currently has a full-time opportunity for a Receptionistto join our team.

Key Responsibilities:

• Answer telephones, screen and direct calls for group of companies;
• Route calls to appropriate departments, or contact points;

• Greet visitors and clients in a professional and friendly manner and notifying employees of guest arrivals;
• Coordinate and processing incoming and outgoing couriers ensuring same are charged to appropriate accounts;

• Assistance with boardroom bookings;
• Process incoming mail and distribute same accordingly;
• Manage and order all office and kitchen supplies, including coffee supplies;
• Manage an efficient filing system;
• Prepare routine e-mail correspondence;
• Ensure office’s main kitchen and boardrooms are kept clean and tidy;
• Liaison with property manager for building maintenance;
• Responsible for contacting appropriate services for office equipment, when required;
• Review of invoices for office supplies and couriers;
• Maintain parking assignments
• Organizing and sending out bank runs;
• Scanning of documents as required;
• Other duties as assigned;

Competencies:

• Previous experience working in an office environment as a secretary, receptionist or administrative assistant;

• Working knowledge in the use of Microsoft Office applications;
• Must be able to follow direction and can work with little supervision;
• Team player with strong written and verbal communication;
• Energetic individual who possesses above average attention to detail;
• Excellent organizational and time management skills in meeting deadlines;