Marketing & Events Coordinator (12 Month Contract)

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.

Osler is hiring a Marketing & Events Coordinator to join our Toronto Client Development & Marketing Team. We are looking for an energetic, meticulously detail-oriented team player to join our fast-paced Events Team. This role reports to an Events Specialist and assists in the planning and delivery of exceptional client experiences. This is a client-facing role and the Coordinator will be working directly with partners and senior management in the planning and execution of client seminars and social events. We are currently hosting all client events in-person, or virtually - as live or on-demand webinars. We are looking for someone who has experience running webinars and is familiar with webinar and virtual event technology.

Major Responsibilities

• Plan, coordinate and execute all logistics for external client events (in-person and virtual events)
• Work directly with partners and senior management to draft event briefings including objectives, audience, format, scope and budget
• Coordinate the drafting of invitations and the creation of targeted mailing lists
• Manage all virtual event technology requirements including the firm CRM (OnePlace), CMS (Kentico), Zoom and our preferred webinar planform, ON24
• Train lawyers on how to use the ON24 webinar platform – manage all event logistics the day of
• Compile and analyze post-event survey and feedback and arrange appropriate follow-up
• Plan, manage and execute client virtual social events (wine tasting, closing dinners, trivia nights etc.)
• Coordinate the firm’s client gifting program, including regularly sourcing new and interesting products
• Manage the firm’s client entertainment opportunities including sporting event tickets
• Coordinate with the other Osler offices to support their event programs as required.
• Evaluate our event offerings to ensure they are on brand and consistent in delivery.
• Some overtime is required (executing evening social events)

Position Requirements

Education and Experience

This position requires a relevant university degree or college diploma, plus a minimum of two years’ of relevant work experience in planning and executing events. An equivalent combination of education, training and experience may be acceptable. Experience in a professional services environment is an asset.

Knowledge and Skills

• Strong event management background (preferably in a corporate environment) with a demonstrated knowledge of event planning and management principles, methods and techniques.
• Experience with event technology including Salesforce, ON24, Zoom, Marketing CMS strongly desired
• Proficient with MS Office, including Word, Excel, Outlook and PowerPoint.
• Strong customer-service orientation
• Ability to take ownership of projects, as well as multi-tasking multiple concurrent events.
• Superior accuracy, attention to detail, creativity, time-management and organizational skills.
• Excellent written and oral communication skills
• Creative flair and interest in creating new client events and experiences
• Bilingual (English/French) considered a strong asset

For the safety of firm members and visitors, Osler is committed to complying with the recommendations of public health authorities, including with respect to adopting mandatory vaccination policies. Employment at Osler is therefore conditional on complying with any vaccination policies that Osler may adopt from time to time in response to the recommendations of public health authorities.

We are currently working in a hybrid work arrangement, which includes a requirement to work partially in the office.

Accessibility and Accommodation

We thank all applicants for their interest in Osler; however, only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.

Background and Reference Checks

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada’s leading law firms, please reply in confidence with a cover letter and résumé by the closing date

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