Administrative Assistant

Why RJC?

RJC is a collaborative, multidisciplinary group of inspired thinkers. Specializing in structural engineering, building science, structural restoration, structural glass engineering, parking facility design, and building energy modelling, RJC Engineers (RJC) is one of Canada’s leading engineering firms. Recognized as an exceptional workplace, we mentor the next generation of Canada’s ‘best and brightest’ engineers and technologists. With offices and expertise across Canada, we challenge our people to push technical boundaries and provide leadership in our fields of practice, while providing creative thinking and practical results for clients and projects nationwide.

We are entirely employee owned. RJC offers great opportunities to learn and grow your career. You will work on exciting and challenging projects, discover new and developing technologies, with ongoing support to learn and to collaborate. Working under the guidance of leading technical specialists, you will fine tune your skills and hone your expertise while pursuing your professional goals. We take care of our people and will help you realize your full potential.

Why This Role?

Reporting to the Office Services Manager, the Administrative Assistant provides support to the Calgary office. In our fast-paced work environment, you will be responsible for carrying out a variety of tasks that are important to the operation and administration of the organization.

Key Responsibilities

Duties include, but are not limited to:

• Handle a busy multi-line switchboard
• Handle daily mail/courier packages
• Book and manage boardrooms; set up events, catering and ensure tidiness and clean-up
• Prepare supplies orders for general inventory
• Maintain supply stock at various photocopier stations throughout office
• Enter invoices into electronic AP system
• Email monthly invoices and statements to clients
• Provide back-up for word processing of documents in MS Word and MS Excel
• Provide back-up for Customer Relationship Management (CRM) contact entry
• Perform scanning, photocopying, binding, laminating tasks
• Perform accurate daily e-filing and interpret documents to keep filing up to date;
• Book conferences, educational seminars and business development events for staff
• Maintain toner usage for copier machines and troubleshoot issues
• Daily maintenance of kitchen areas: replenish supplies, general cleanliness
• Other tasks as required

Professional Qualifications

• Minimum completion of High School Diploma; Post-Secondary certificate/diploma from an administrative assistant program is considered an asset
• 2 to 5 years of related experience
• Familiarity with the professional services environment would be an asset
• Intermediate to advanced level skills with Microsoft Word, and Excel. The candidate should have a general aptitude for computer usage.
• Focused attention on detail and accuracy
• Working knowledge of database management
• Customer service oriented with exceptional phone and email etiquette
• Fast learner with a desire to grow professionally and personally
• Team player with ability to work independently and with minimal direction
• Demonstrated effective verbal and written communication skills
• Ability to prioritize, multi-task and stay focused
• Hard worker who readily and quickly assumes responsibility; who is punctual, dependable
• Positive and respectful attitude

Rewards & Benefits :

Here are a few reasons why others have joined the team:

• An Inspiring workplace that supports its people and recognizes great work
• Stimulating, challenging projects and development opportunities to help you grow your skills and career
• An employee owned organization providing greater opportunity
• A comprehensive financial rewards program that recognizes your success
• An extensive and generous benefits package
• An annual $1000 annual health care spending account.

If this position excites you, please visit us at www.rjc.ca/careers to apply for this position.