Project Assistant

Job content

Job Title: Project Assistant

Term: One-Year, Full-Time

ABOUT US

THANS is seeking an exceptional candidate for the position of Project Assistant. The successful candidate will have the opportunity to work alongside a group of passionate individuals dedicated towards eliminating violence against women and children in their communities. Established in 1989, Transition House Association of Nova Scotia (THANS) is an umbrella association of violence-against-women organizations across the province. Our eleven members provide crisis and transitional services for women and their children experiencing violence and abuse.

ABOUT OUR OPPORTUNITY

The Project Assistant supports the efficient day-to-day operation of the THANS office, and the work of the THANS Provincial Coordinator. The Project Assistant will support the Provincial Coordinator with project and grant funding as specified by the Provincial Coordinator and the THANS Management Committee. Under the direction and supervision of the Provincial Coordinator, the Project Assistant will maintain all necessary records, files and processes to ensure an efficient and compliant operation of THANS, focusing on accuracy, efficiency and transparency.

DUTIES & RESPONSIBILITIES

General

• Comply with all policies of THANS and supporting the Provincial Coordinator with monitoring compliance.
• Provide advice and implement recommendations on improvements to administrative procedures and practices.

Office Administration

• Administrative support to the Provincial Coordinator including scheduling, travel arrangements, correspondence, and administration for the successful implementation of THANS events and activities.
• Office filing, both electronic and hard copy, document destruction and back-ups, all in compliance with policy and practices.
• Scheduling, drafting agendas, taking minutes/notes at Committee meetings, including but not limited to THANS committee meetings.
• Collect and assemble Board and various Committee materials for distribution in advance of meetings.
• Office support for fundraising and project events.
• Assist with monitoring and managing social media.
• Stays up to date with developments in the VAW sector.

Programs and Services

• Assist with projects funded through federal, provincial, and private agencies.
• Other such activities as designated by the Provincial Coordinator.

Training and Support

• Scheduling and arranging training and workshops as required by THANS member organizations.
• Scheduling and arranging training and support as required for the Homeless Individual and Family Information System (HIFIS,) including hardware and software support.
• Sits on various community organization’s committees with or in place of the Provincial Coordinator when needed.
• Attends meetings and events with or in place of the Provincial Coordinator when needed or assigned.
• Engages in current and new community, organization, non-profit and government partnerships.
• Takes on new duties as they are assigned by the Provincial Coordinator.

PLACE OF WORK

THANS maintains an office on Quinpool Road in Halifax, NS. The Project Assistant would normally maintain regular office hours at this location, however some flexibility regarding work from home would be provided.

• Salary: $60,000 annually, based on 35 hours per week.
• Term: One year with possibility of renewal subject to available funding.

Please submit your application INCLUDING RESUME AND COVER LETTER by June 19th , 2023.

Job Types: Full-time, Fixed term contract
Contract length: 12 months

Salary: $60,000.00 per year

Benefits:

• Dental care
• Extended health care
• On-site parking
• Paid time off

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Halifax, NS: reliably commute or plan to relocate before starting work (preferred)

Education:

• Bachelor’s Degree (preferred)

Work Location: In person

Application deadline: 2023-06-19