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At Aecon, we’re building the future and our people are at the heart of everything we do. We’re always looking for exceptional talent to work on our exciting and ever-expanding project portfolios. We are focused on being the #1 Canadian Infrastructure Company and the first choice employer in our industry
Position Overview
Aecon Civil is a market leader with a self-perform competitive advantage and core local strength in key markets. We are proud of our work helping to expand and improve Canada’s infrastructure and transportation networks, and we’re ready to build the future of our country. With over a century of experience, and the ability to offer diverse, comprehensive services, Aecon is a preferred contractor for our clients. This includes numerous public entities and Public-Private Partnerships in Canada and abroad.

Aecon is currently seeking a Project Administrator to join Aecon Construction and Materials Limited (ACML) to support our project based out of Windsor, Ontario. Reporting to the Project Accounting Supervisor, the Project Administrator will support the daily activities of the job site. Following the completion of the two-year project in Windsor, the Project Administrator will be assigned to other projects within Ontario. The successful candidate must be available to work away from home.

Key Responsibilities
  • Performs administrative duties for job sites ensuring all documentation regarding timesheets, equipment usage and all personnel related allowances are transferred to Accounting daily or weekly as required.
  • Learns, interprets and applies organizational policies, rules and regulations.
  • Tracks, records and reports attendance of all site personnel, board allowance and vehicle allowance.
  • Tracks total tonnage / M3 and reconciles all vendor summaries for aggregates, concrete, etc., providing daily summaries to owner and weekly summaries to Project Engineer for productivity reports.
  • Establishes accounts with local suppliers for miscellaneous items for site.
  • Ensures and assists in the completion of accident reports.
  • Establishes and dismantles site offices as required.
  • Meets and greets all visitors in a positive friendly manner.
  • Maintains an organized filing system on site.
  • Processes employee’s payroll daily.
  • Perform other duties and responsibilities as assigned by their supervisor.

Required Knowledge and Experience
  • Post-secondary education preferred.
  • Must possess 2+ years of office related experience with knowledge of purchasing, accounts payable and payroll. Basic accounting knowledge is required.
  • Intermediate level of computer skills in MS Word and MS Excel.
  • Experience with SAP is an asset.
  • Strong communication skills, ability to deal tactfully with employees, visitors and customers.
  • Training in Safety and experience in the construction industry is an asset.
  • Must be a team player, be able to work independently and prioritize work load.
  • Valid driver’s license and access to reliable transportation.
  • Adaptable to flexible work schedule when required to meet deadlines.
  • Ability to travel during the week throughout Ontario.
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Deadline: 21-06-2024

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