Operations Administrator

Job content

Who We Are

Anytime Fitness

Anytime Fitness Coaching is a team of individuals all working together to reach a common goal: helping others get healthy. We are here to create a Coaching culture in Ontario and make the lives of our communities stronger.

In a competitive industry, we are determined to work with the best team of Coaches and businesspeople to create an environment that is competitive, growing and educational. We care about helping others and we are passionate about growing our business.

Overview

As an Operations Administrator, you will be responsible for a wide variety of tasks to help support the administrative team at Anytime Fitness. The primary responsibilities of this position will include managing paperwork, coordinating with team members and senior management, and improving business processes. A large portion of the responsibilities for this role will consist of completing legal and administrative duties for the organization.

Responsibilities/Duties

• Filing documents
• Managing legal documents
• Program tracking
• Drafting letters and emails
• Communicate with our various clubs
• Liaise with various different departments as required
• Assist Director of Sales with various tasks/projects
• Manage emails. letters, packages, phone calls, and other forms of communication/correspondence
• Assist with special projects and research as needed
• Maintain and update a digital onboarding platform
• Create and update records and databases with personnel, financial and other data
• Coordinating and managing appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
• Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.
• Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
• Other tasks as they are assigned
  

Qualifications

• Demonstrated ability to communicate with various stakeholders and employees
• Strong understanding of Microsoft Office
• Must be able to work independently and in a team environment
• Honest, ethical, hardworking, goal-oriented person with passion for marketing
• Self-motivated, diplomatic team player
• Organized, able to set and meet deadlines
• Excellent communication skills, including the ability to write effectively for multiple audiences and different stakeholders
• Self-motivated and able to work with limited supervision
• The motivation to maintain standards
• A determination to achieve and succeed
• High attention to detail
• Strong teamwork, communication and interpersonal skills
  

Education And Experience Requirement

• High School Diploma (Required)
• Post-secondary education in related fields (Preferred)
• At least 1 year of experience as an Office Administrator (Required)
  

What We Offer

• Opportunity to develop professional growth
• Competitive annual salary based on prior experience
• The management team committed to your professional development
• The opportunity to contribute your ideas and improve the business
• Compensation of $16-$18 an hour depending on experience
  

COVID-19 Considerations

Our company policy requires all employees to be fully vaccinated (at least two doses) or intend on receiving the vaccine in the near future to ensure the health and safety of our workforce and clients.