Office Coordinator

Job content

APPLY HERE:https://pedalheads-bike-camps.breezy.hr/p/3f820dd62d35-office-coordinator

About Pedalheads

A North American leader in children’s programming, Pedalheads was founded in Vancouver, BC and has taught foundational bike, swim, and sport skills to millions of children across Canada and the US. Founded and led by award-winning entrepreneur, Claudia Sjoberg, Pedalheads is rapidly growing so we can meet the demand for our world-class camps by building a world-class team of leaders.

Our mission is to inspire kids to believe in themselves and get going towards a lifetime of adventure.

Why you’ll love working with us:

Growth

160 locations in 40+ cities with 2000 annual staff and 70,000 children annually. Pedalheads has grown at a 152% year-over-year growth rate while maintaining a “love what you do” culture with considerable flexibility and room for professional growth.

Culture

Our people consistently attribute their love of working at Pedalheads to the culture and team. We are dedicated to creating an engaging work environment with fun, friendly and ambitious people, who thrive in an environment that is creative and inspiring.

Opportunity

As one of Canada’s fastest-growing businesses, we are known for developing our people and teams to their highest potential. Our collaborative environment and North American expansion support rapid career growth and opportunity.

Meaning

Learn how to operate at the highest standards while doing work that has meaning. By teaching fundamental skills and building confidence and a sense of adventure, we can impact a child for life. Pedalheads also cares about giving back in our communities - including camp bursaries and donations.

Come Join Our Team! We’re looking for a full-time Office Coordinator at our Vancouver office.

The successful candidate will be responsible for a variety of administrative and office management duties. The Office Coordinator will provide support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

RESPONSIBILITIES

Administration

• Setup licenses, employee emails and conducts new employee orientation for Microsoft Office 365
• Coordinates with IT department on office equipment needs
• Manages company issued cell phones for Canadian locations and Rogers billing
• Coordinates business licences, permits, and other required documentation for all camp locations
• Arranges and renews business licenses, work permits, and other required documentation for camp operations
• Assists Human Resources with setting up and collection of new/departing employee computers, phones, and office keys
• Works with external vendors to ensure smooth operations
• Prepares communication and reports using Microsoft Word and Excel
• Makes arrangements for company travel requirements
• Completes RL-24 tax forms
• Liaises with leadership team to handle administrative requests as required such as arranging meetings, setting up catering requirements, taking meeting notes, etc.
• Monitors office supplies inventory and places orders when necessaryAssists with sending couriered items
• Other tasks as assigned

Office Management

• Acts as main contact for tenants regarding building issues/repairs and rent payments
• Main point of contact with office related external vendors
• Assists with organizing office, layout and equipment
• Maintains office condition and arrange any necessary repairs
• Plans in-house and off-site activities such as office social events, celebrations

YOU ARE:

• Detail oriented, plans, organizes, schedules efficiently and productively
• Tech-savvy: competent with email, social media, office 365, teams or equivalent. Can trouble shoot small computer issues
• Goal oriented self-starter who will get the job done effectively and efficiently
• A communicator, excellent written and verbal communication skills
• Team player, works collaboratively with others
• Multi-tasker, works well on numerous unrelated tasks concurrently
• Strong work ethic, ensures project completion follow through and follow up, works continuously towards successful outcomes
• Professional, maintains high level confidentiality
• Flexible/adaptable, adjusts quickly to changing situations; copes effectively with complexity and change

QUALIFICATIONS

• A minimum of 2 years proven experience as an administrative assistant or office assistant
• Proficiency in MS Office (MS Word and Excel in particular)
• Knowledge of office management systems and procedures
• Previous experience working with accounting software (Sage Intacct, an asset)
• Some post secondary education an asset

PAY AND PERKS

• Salary and profit share package commensurate with your attributes. Finding the perfect person for this job is very important to us and we recognize the value in that;
• Personalized benefits through our health and wellness program;
• We offer above average vacation entitlement to enjoy over the rest of the year, including an annual paid holiday closure;
• Annual professional development allowance;
• Support, including some paid time, for community responsibility/volunteering;
• Annual staff trip/retreat for planning and year end celebrations. Previous trips include Mexico, Tucson and Las Vegas;
• Growth and advancement.

Our Commitment to Equity, Diversity, and Inclusion

Pedalheads is committed to creating and upholding a diverse, inclusive and equitable environment that is respectful and welcoming to everyone. We believe that the presence of many voices from a variety of racial, cultural and religious backgrounds, political beliefs, ages, sexual identities and orientation, socio-economic backgrounds and physical and cognitive abilities will make our programs and workplaces richer for all.

We welcome applications from individuals of all identities and backgrounds. If you face any barriers to employment or require financial assistance or other accommodation during the recruitment and/or employment process, please feel free to contact our Human Resources department in confidence.

JOIN US

This is a truly amazing time for Pedalheads and we’re excited to be expanding our team and creating so much opportunity and growth for both our staff and the kids that come to our camps. Apply now at : https://pedalheads-bike-camps.breezy.hr/p/3f820dd62d35-office-coordinatorby Friday, November 5, 2021 and find out why Pedalheads people love what we do.

Job Type: Full-time

Schedule:

• Monday to Friday

Work remotely:

• No