Office Assistant

Job content

Company description

The Mini Office Corporation is a bookkeeping & income tax company that strives to offer our clients superior services by asking questions to do what is best for their company. We guide & teach clients and work with their comfort level by doing as little or lot as they need.

Job description

Are you highly organized? Detail oriented? Great with various softwares? Love admin work?

Duties:

• Manage multiple email accounts including saving documents received electronically and forwarding to appropriate staff

• Receptionist duties including answering the phone and arranging appointments

• Maintain and update company CRM including follow up for new clients

• Oversee in-house project management software including adding new clients and creating or updating projects and tasks

• Manage company calendar for both directors including bringing forward priority projects as needed

• Research as required

• Prepare new client folders and maintain, organize, update and manage all client paper and electronic files

• File client paper files weekly

• Update all client paper files with an information sheet

• Maintain the server’s electronic filing system

• Recognizing the need for and implementing systems/procedures as needed

• Document preparation including assembling policies and procedures binder and client minute books

• Create spreadsheets as necessary to track information

• Manage office supplies inventory

Job Types: Full-time, Permanent

Salary: $34,000.00 per year

Benefits:

• Casual dress
• Flexible schedule

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Shelburne, ON L9V 3K9: reliably commute or plan to relocate before starting work (preferred)

Experience:

• Microsoft Office: 1 year (required)

Work Location: In person

Application deadline: 2023-05-20
Expected start date: 2023-05-29