Office Agent Principal Class - Human Resources/Payroll

OFFICE AGENT PRINCIPAL CLASS

Director: Alana Quinn-Leroux

Qualifications:

Hold a Diploma of Vocational Studies in a specialty appropriate for the class of employment, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority and have six (6) years of pertinent experience.

AND

Have a thorough knowledge of office automation.

Other Requirements:

• Must possess excellent written and verbal skills in both French and English

• Must have strong mathematical and problem-solving analytical skills

  • Testing required

• Must have knowledge in Microsoft Office, Access, Excel and Word

  • Testing required

• Excellent interpersonal and communication skills

• Above-average ability to deal with public in a professional manner

• Above-average organizational skills and the ability to meet strict deadlines for payroll

• Ability to multi-task and work effectively under pressure

• Ability to work as part of a team

• Able to carry out the responsibilities and duties of the job with minimal supervision

• May be asked to work additional hours during very busy periods

• Knowledge of GRICS payroll system would be an asset

• Knowledge of “serie poste” an asset

• Must have six years of pertinent experience working in payroll department

Nature of the work

The principal and customary work of an employee in this class of employment consists in organizing, coordinating, and monitoring the work performed by his or her team composed of administrative support staff. This class of employment also includes employees who perform principally, and customarily highly specialized work characterized by the complexity1, expertise2 and autonomy3 required.

Daily Tasks/Dossiers:

• Creating and processing Transaction Forms (payroll) and any other related forms (OERs, Service Contracts, etc.)

• Daily assistance to school secretaries and daycare technicians

• Daily assistance to employees

• Generation and transmission of ROE

• Running of lists in Access and making necessary corrections in Paie prior to each pay calculation

• Reviewing and following up on anomalies

• Preparing, processing, and following up on salary advance requests

• Overpayment letters and follow-up

• Supporting other members of team with Payroll questions, entries, etc. when needed

• Entry of PD reimbursements and/or any other related payment/reimbursement