Office Administrator

Job content

WSPis one of the world’s leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 55,000 team members across the globe. In Canada, our 9,800+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

The excellence we bring to our work and to our workplace has been recognized far and wide. We are among the LinkedIn Top 25 Companies two years in a row, one of the Top 100 Sustainable Companies in the World (and among the Top 10 in Canada), and we earned Platinum Elite Recognition through our participation in more than half of Canada’s Top 100 Infrastructure Projects.

At WSP

• We value our people and our reputation
• We are locally dedicated with international scale
• We are future focused and challenge the status quo
• We foster collaboration in everything we do
• We have an empowering culture and hold ourselves accountable
  

WINNIPEG The Opportunity

WSP is committed to creating workspaces for our employees to thrive. We are currently searching for an energetic Office Administrator who will be integral to creating a great first impression for our staff and visitors.

As an Office Administrator, you will value the importance of maintaining an organized, efficient office environment on behalf of your colleagues. You will be a stand-out brand ambassador for WSP, ensuring a welcoming environment for staff, vendors and visitors alike.

Your administrative abilities will be demonstrable through your high proficiency in using Excel to accurately capture sensitive data and help to develop user-friendly information databases for a number of key uses.

This is an opportunity for an Administrative Specialist who is keen to develop a career in Office Administration, working in a fast-paced, demanding environment where your efforts will contribute to the success of one of Canada’s leading Engineering firms.

Why WSP?

• We value and are committed to upholding a culture of Inclusion and Belonging
• Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• A Canadian success story - we’re proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities - we’re growing and pushing ourselves every day to be greater than yesterday - we’re open to your ideas and trying new things.
• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it’s like to be a part of our journey.
  

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAre WSP

A Day In The Life

• Welcome and direct clients and visitors in a cordial and professional manner.
• Answer phone calls through the MS Teams Platform and respond to maintenance, security requests.
• Maintain, reserve and help clean clients’ front of house conference rooms, supporting client catering requests.
• Monitoring logbook, issuance of visitor badges and office supplies also inclusive of providing workstations, staff lockers, and directions to parking of personal and company vehicles.
• Distribution of security cards to staff ensuring that the cardholder’s agreement is completed and signed. This includes arrival and departures of employees.
• Support Facility team with service request management of all offices.
• Maintain a clean, tidy, safe and functional reception area.
• Manage distribution and collection of mail and packages, as well as invoices and cheques.
• Maintain floor plans for employees. Use of Flowscape in certain offices.
• Provide general administrative support, as time permits or as requested by the Regional Facility Manager.
• Front of house Coffee station management.
• Support the user experience of visitors, that is, Wi-Fi, monitors, connections.
• Management of office supplies, including ordering, if applicable.
• Enter in the service requests log, any walk-in complaints.
• Fire warden

What you’ll bring to WSP ...

• More than 1 year of experience in reception/or standard.
• Excellent communication and interpersonal skills, and a professional way of making calls.
• Ability to be proactive and provide courteous and prompt service to our clients.
• Able to handle sensitive and confidential information.
• Be flexible and able to multitask in a team environment.
• Have an intermediate working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.
• The ability to speak French would be an asset.
  

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe and the growing list of our clients including vaccination status as part of their mandated health and safety requirements to work with them, you will be required to provide proof of full COVID-19 vaccination to WSP as a condition of employment. You may also be required to undergo additional immunization to maintain a fully vaccinated status against COVID-19 whenever local Public Health Authorities recommend additional immunization.

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.

WSP Canada Inc.

Winnipeg, MB