Notifications Officer

The City of Markham, an award-winning municipality with more than 353,000 residents, is Canada’s high-tech capital and most diverse community, enjoying a rich heritage, outstanding community planning and services, and a vibrant local economy. Committed to being a model of public service excellence, with a workforce that is representative of the population we serve, we are looking for people who share our values and are champions of innovative practices. Diversity is one of Markham’s strategic priorities, and we strive to develop and maintain an environment that is inclusive and creates a sense of belonging for all.

We are pleased to be named one of Canada’s Best Employers for 2022 and the best City employer by Forbes for the second consecutive year. The City of Markham is ranked in the top two for Government Services and 15th among the 300 employers on the list, advancing from 18th place in 2021.

Applications are now being accepted for the position of Notifications Officer in the Clerk’s Department, Corporate Services Commission. While all applications will be received, current members of CUPE 905 (Inside Workers) will receive first consideration. Please submit your resume on line at www.markham.ca by May 1, 2022

Job Summary

To prepare and circulate statutory notices governed by the Planning Act, Heritage Act and other Provincial legislation within prescribed timelines ensuring appropriate stakeholders are properly notified.

KEY DUTIES AND RESPONSIBILITIES

• Oversee the preparation of circulation lists and the distribution of notices to the public, government ministries, stakeholders if required, regarding public meetings, the passing of by-laws, etc for example : Notice of Complete Applications, Public Meeting Notices, Notice of Passing of Zoning By-laws, Notice of Approval of Draft Plan of Subdivision/Draft Plan of Condominiums, Notice of Adoption of Official Plan Amendments, Notice of Heritage Designation and Notice of OLT Pre-hearing/hearing.
• Arrange external advertising of notices; Prepare Public Meeting e-Agenda and publish using eScribe
• Maintain Official Plan amendment, Secondary Plan and zoning files
• Up-date amendments to zoning by-laws
• Provide back-up support for meetings as required
• Provide back-up coverage for functions under Vital Statistics and Marriage Acts
• Provide clerical assistance during the Municipal Election period
• Other duties as assigned

MINIMUM EDUCATION AND EXPERIENCE REQUIRED

• High School graduate combined with additional training in business or legal field with a minimum of two year’s experience in a similar position
• Previous experience with maintaining Official Plan amendments, Secondary Plans and zoning files
• Knowledge of the Planning Act as it relates to public hearings and by-laws passed by Council and ability to interpret and comply with requirements of the Planning Act.
• Well developed word processing skills and experience in Excel required.
• Experience using eScribe, Cayenta and Geologic applications would be an asset
• Exceptional time management skills including the ability to meet deadlines and prioritize work.
• Extremely accurate and strong attention to detail.

The City of Markham is committed to inclusive, accessible, and barrier free employment practices and to creating a workplace that reflects and supports the diversity of the community we serve. Please let us know if you require an accommodation and we will work with you to ensure a barrier free hiring process.

The City of Markham has established a mandatory vaccination requirement for staff related to the COVID-19 pandemic. As a result, should you be a successful candidate for a position with the City of Markham you will be required to provide proof of full vaccination upon a conditional offer of employment. Should you require accommodation in accordance with the Human Rights policy with respect to your vaccine status, you will be required to disclose that at the time of conditional offer so that an accommodation can be developed prior to your start date.

We thank all applicants who have applied. However, only those applications selected for an interview will be contacted.