North America Payroll Manager

Venterra Realty is a well-capitalized, privately held investment and technology company with ~ $5.0+ billion in managed assets and $375+ million in revenues. It owns and operates over 80 multi-unit residential properties in the highest growth cities in the United States.

We’re honoured to have received numerous workplace recognitions including being named one of the 2023 Best Workplace in Real Estate by The Great Place to Work Institute® and FORTUNE©, one of PEOPLE’s 2023 Companies That Care, one of Great Place to Work’s Top 100 Best Medium Workplaces six times, and to have been named a four-time Glassdoor Best Places to Work winner! Read about our awards and accolades here!

We are looking for people who:

• Have strong personal values and want to work for a values-based company.
• Are ambitious and hard working with exceptionally high personal standards.
• Embrace problem-solving and learning new skills.
• Thrive in a rapidly changing and high growth environment.
• Are passionate about driving continuous improvements and the use of technology with data to drive business results.

THE OPPORTUNITY

In the past year, our Payroll team has collaborated with a third-party consultant to pinpoint opportunities in people, processes, and technology. Through this initiative, we’ve identified several areas for improvement, focusing on optimizing our use of ADP Workforce Now, restructuring the team into specialized roles, and implementing process enhancements to establish a scalable and leading-edge function.

As the Payroll Manager reporting to the Vice President, FP&A, you will play a pivotal role in both hands-on payroll activities and spearheading process improvement projects. This role provides a unique opportunity to contribute to the company’s expansion into new geographies, allowing you to broaden your compliance knowledge and collaborate with the team to meet evolving requirements. A team player at heart, you will enjoy a balance of autonomy and a "roll-up your sleeves" attitude, actively contributing to teamwork that enhances efficiency and adds value to the department.

General Responsibilities:

• Oversee a team of four payroll professionals, providing motivation, coaching, and expert guidance in payroll processes and compliance.
• Proactively identify and capitalize on opportunities to streamline payroll policies and processes, leveraging automation to enhance efficiency and accuracy.

Payroll Operations:

• Oversee full cycle payroll for approximately 750 US salaried and hourly and 100 Canadian salaried employees on a semi-monthly cycle.
• Own Executive payroll for VP+ positions.
• Prepare sensitive documents, including severance and stay bonus agreements.
• Manage inquiries and conduct income statement analyses for payroll accounts at month-end, preparing necessary adjustment journal entries.
• Provide support for compensation scorecards, bonus reviews, and leasing commission processes.

Reconciliation and Analysis:

• Oversee the preparation of monthly payroll reports, offering insights to various stakeholders.
• Perform monthly reconciliation of payroll-related bank accounts.
• Develop and furnish compensation and benefits reporting for management and executives.
• Collaborate with various teams, including accounting and operations, to establish new areas of analysis.
• Take charge of formulating payroll cost allocation rulesets.

Payroll Compliance

• Ensure organizational compliance with federal and local regulations by proactively researching and staying abreast of compliance updates.
• Review and reconcile year-end items, such as Forms W-2 and 1095-C, to meet auditing standards.

CANDIDATE PROFILE

• 5+ years of full-cycle US payroll processing. Canadian experience is an asset.
• ADP Workforce Now experience required.
• Intermediate skills in Microsoft Excel required with a passion for learning technology.
• Proven ability to lead with previous experience managing a team and driving change.
• Certified Payroll Professional (CPP) Designation through the American Payroll Association an asset.
• Ability to work in a fast-paced, high-volume environment and to partner with stakeholders at multiple levels including Executives, Operations, Acquisitions, and IT.
• Aptitude to leverage technology to gain efficiency and improve processes.