Receptionist

작업 내용

This role provides administrative support by coordinating the day-to-day administrative operations and front office tasks to support the auction.

Accountabilities

• Ensure application of guest policies by greeting whoever enter the building
• Attend to walk-in clients by signing in/out vehicle ownerships and cheques at request.
• Maintain an inventory of all supplies; order, replenish, and stock all supplies as needed, by sourcing alternatives to benefit the business when possible
• Manage transactions and liaise between 3rd party finance providers
• Verify charges to ensure all billing is accurate and coordinate payment so all billing is reconciled in a timely manner
• Generate communications to be sent out to team members to update them on various changes and/or processes when required
• Sign over titles from sellers to buyers, and complete necessary work at Access Nova Scotia (registry), including assisting other Manheim Auction locations by obtaining titles. This includes regular visits to registry of motor vehicles.
• Print bidder badges and sale lists on sale day for customers
• Follow up with sellers on outstanding titles
• Send out titles and paperwork according to instructions in AS400
• Scan all sellers’ cheques on sale day and emailing them out
• Assist customers with Pay Online instructions and signing up on Manheim.ca
• Ensure payments and posting to AS400 (also adding AR charges for title work completed for customers)
• Ordering CarFax reports for all units in sale. Noting vehicle disclosures as needed. Contacting Carfax with any discrepancies.
• Any other related task based on business needs
  

Qualifications

• High School Diploma or GED completed
• 2 - 3 years related experience
• Great organization skills and ability to manage numerous calendars and projects
• Ability to prepare, format, edit and compose business correspondence and presentations
• Excellent customer service, and professionalism
• Proficient in MS Office, especially with Excel
  

What We Offer

• Twenty-four?(24)?days of?paid?time off?per year
• Generous Insurance plan paid by Cox Automotive Canada (medical, dental, life, disability)
• Tuition Reimbursement?and time off for studies
• RRSP contribution plan?with?corporate?matching component
• Venngo?Discount programs
• Fast paced, multicultural work environment
• Career pathing - opportunity for development and advancement within?the?Cox Automotive family of companies
• Opportunity for involvement with local communities through company sponsored volunteering program
• Cox Automotive Canada was named one of Greater Toronto’s Top Employers three years in a row
  

Who We Are

About Cox Automotive

There’s nothing ordinary about Cox Automotive. We are people of every background driven by our passion for mobility, innovation, client success and community outreach. We make buying, selling and owning (or simply using) cars easier for everyone. Touching more than 40,000 clients across five continents, we bring together the best brands and the best teams to propel the automotive industry forward. Some of those team members work for our iconic consumer brands like Autotrader and Kelley Blue Book, while others are creating the future of automotive at industry-facing brands like Dealer.com, Manheim and vAuto.

About Cox

We are the Cox family of businesses. We’ve been making our mark since 1898 by building and evolving world-class businesses, staying true to our values, and encouraging top talent to always look for growth and impact while building a career with us. Our primary divisions - Cox Communications and Cox Automotive - are driving a new wave of innovation, powering smart cities with powerhouse broadband communications and pioneering greener, more progressive transportation alternatives for individuals and fleet operators. We’re also expanding into new spaces like cleantech and healthcare to rev up our momentum toward building a better future for the next generation. We’re looking for the talent today who will be our leaders tomorrow. Sound intriguing? Learn more about where we are today, where we hope you’ll be going with us, and the common purpose that unites us at coxenterprises.com.

Benefits of working at Cox may include health care insurance (medical, dental, vision), retirement planning (401(k)), and paid days off (sick leave, parental leave, flexible vacation/wellness days, and/or PTO). For more details on what benefits you may be offered, visit our benefits page.

Cox is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, gender identity, physical or mental disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law. Cox provides reasonable accommodations when requested by a qualified applicant or employee with disability, unless such accommodations would cause an undue hardship.

Statement to ALL Third-Party Agencies and Similar Organizations: Cox accepts resumes only from agencies with which we formally engage their services. Please do not forward resumes to our applicant tracking system, Cox employees, Cox hiring manager, or send to any Cox facility. Cox is not responsible for any fees or charges associated with unsolicited resumes.