REAL ESTATE SERVICES ASSISTANT

작업 내용

Recruiting in Motion is a successful and dynamic professional employment agency that has become deeply integrated into Metro Vancouver’s business sector as the go-to agency for the recruitment and placement of outstanding employees. BC-owned and operated, we ensure all our candidates — temporary, contract, permanent or executive — are provided with exciting and impressive employment opportunities. In fact, we are ranked as one of Growth 500 Canada’s fastest-growing companies and we represent BC’s TOP Employers!

About our client

Our client is a well-established, high-end Commercial Real Estate Broker with an opening for a mature and confident, Real Estate Services Assistant. This is a permanent position with flexibility to work hybrid a couple of days/week. The position will consist of the management and processing of documents for a busy Investment Broker. You’ll liaise with various other departments to assist with completion of projects from inception to completion. If you are looking for a rewarding career in a hard-working and dynamic environment, then this is the job for you - Apply today!

Responsibilities

Collect and administer supporting documentation for real estate transactions, ensuring that all essential documents are completed for compliance

Organize transaction documentation for submission to Conveyancing in order to process Broker commission payments

Answer, screen, and direct incoming calls. Respond to general inquiries and provides information as needed, while maintaining confidentiality in all communications

Maintain and update relevant databases and assist with website updates

Organize and maintain a filing system

May coordinate schedules and appointments

May be required to attend team meetings to record meeting minutes and action items

Act as a point of contact for the administrative, IT, research, conveyance, and marketing departments

Carry out special projects and assignments as requested

Qualifications

A bachelor’s degree or equivalent combined experience and education

Experience using Microsoft Office Suite and InDesign would be considered a big asset but is not a requirement to be considered

Ability to meet deadlines in a fast-paced environment with changing priorities; sometimes under pressure while remaining flexible, proactive, and efficient

Ability to work on projects autonomously from start to finish

Excellent time management, problem-solving and written/verbal communication skills essential

Strong organizational abilities that demonstrate the capacity to multitask and prioritize various projects while maintaining a high level of attention to detail

Ability to handle sensitive information with discretion and provide exceptional customer service and responsiveness

Ability to work as a self-motivated individual and in a team environment

Ability to respond to common inquiries or complaints from clients, coworkers, and/or supervisors

Knowledge of financial terms/principles and ability to calculate figures such as percentages, discounts, and/or commissions

How to Apply

All applicants must have legal permission to work in Canada and require a valid Work Permit and Social Insurance Number.

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We are Vancouver’s #1 Employment Agency and represent BC’s top employers!