Purchasing Representative

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About Integro Building Systems

Integro Building Systems is a manufacturing and curtainwall company located in Maple, ON. We supply uniquely designed unitized curtainwall in either complete packages or individualized services. Our in-house design-assist, engineering, manufacturing, and installation capabilities ensure maximum efficiency throughout the entire process. This is done while focusing on the client’s needs as well as meeting the required performance and aesthetics.

Our team of talented and determined individuals, are endlessly driven by Integro’s core values: passion, dependability, honesty, and loyalty. We take pride in our work, people, and dedication to quality. Apply today if you are qualified applicant looking for a challenging and rewarding career.

Position Overview:

We are currently looking for a Purchasing Agent to join our dynamic team in Maple, Ontario. Reporting to the Purchasing Manager, duties and responsibilities include but are not limited to the following:

• Verifies purchase requisitions by comparing items requested to the All Parts List ‘APL’ and Material Takeoff’s (MTO); clarifying unclear items; recommending alternatives;
• Process purchase requisitions / orders within purchasing authority;
• Forward available inventory items by verifying stock; scheduling, and delivery;
• Prepare purchase orders by verifying specifications and price; obtain recommendations from suppliers for substitute items; obtain approval from internal requisitioning department/Project Manager;
• Obtain purchased items by forwarding orders to suppliers; monitoring and expediting orders;
• Verify receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers;
• Reconcile or resolve value discrepancies;
• Deal with suppliers on quality issues and ensures replacement product arrives as quickly as possible;
• Keep in constant contact with the Director of Production & Procurement and include on any transmittals;
• Authorize payment for purchases by forwarding receiving documentation;
• Keep information accessible by sorting and filing documents digitally;
• Provide purchasing plan and control information by collecting, analyzing, and summarizing data and trends.
• Follow up with suppliers ensuring the dates required are met;
• Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals;
• Establish and negotiate contract terms and conditions, and maintain supplier relationships;
• Prepare and maintain purchasing records, reports and price lists;
• Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements;
• Assist in the development of specifications for equipment, materials and services to be purchased;
• Administer contract performance, including delivery, receipt, warranty, damages and insurance;
• Comply with and maintain knowledge of applicable rules, legislation, regulations, standards, and best practices;
• Develop and maintain constructive and cooperative working relationships with colleagues and management;
• Authorization to purchase smaller misc. items, gaskets, fasteners, etc.;
• Authorization to purchase larger purchases such as glass*, extrusion*, other infills*, finish* and any other item that is not purchased by senior purchasing agent;
• Understand company policies and procedures;
• Ensure proper cost code is being applied - verification with PM is required;
• Keep in contact with the cost sheets and ensure that items are at or under budget; any discrepancies be communicated with PM;
• Assist the plant with engineering/supplier issues; and
• Any other tasks assigned by the Director of Production & Procurement

Education/Experience Requirements:

• Minimum Education: College diploma or Bachelor’s Degree in Business or Supply Chain Management
• Previous experience in the glazing/curtainwall industry an asset.
• 3-5 years’ experience in purchasing, procurement or supply chain/inventory management

Ability to:

• Effectively communicate to all project stakeholders on general and technical information
• Excellent interpersonal skills and in developing relationships with clients and staff
• Create computer spreadsheets and reports
• Able to effectively multi-task multiple stakeholders
• Very comfortable interacting with direct suppliers and ALL internal departments, including site.
• Highly motivated with excellent interpersonal, problem-solving and negotiation skills
• Ability to work independently without supervision
• Demonstrates organizational skills, with the ability to handle and prioritize multiple projects simultaneously in a timely manner in a fast-paced environment
• Ability to solve problems and deal with a variety of options in some situations
• Ability to take on continuous improvement projects within the department

Working Conditions

• Work may involve some exposure to unusual elements, such as extreme temperatures, dirt, fumes, smoke, unpleasant odors, and loud noises;
• On site work environment involves some exposure to hazards of physical risks that require knowledge of and adherence to basic safety procedures and precautions;
• Work environment requires wearing PPE in certain locations; and
• Flexible to work overtime – must be approved in advance.

Interested in learning about Integro’s perks and benefits? Integro offers the following:

Benefits package including dental, medical, and paramedical benefits, safety shoes reimbursement, 2 weeks-vacation pay, year wage review, celebratory birthday chocolates, RRSP program, staff social events and more!

Providing equal opportunities to all individuals, employment and advancement decisions at Integro Building Systems are based on merit, qualifications, and ability. Integro does not discriminate in employment opportunities or practices because of race, colour, religion, sex, gender identity, gender expression, sexual orientation, place of origin, age, disability, family status or marital status, or any other ground as set out in the Human Rights Code.

Integro is committed to providing accommodation, accessible formats and communication supports for the interview upon request. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), we shall ensure that all employees, clients, and visitors receive the same value and quality by identifying, removing, and preventing barriers.