Project Assistant, SOPA (Settlement Online Pre-Arrival)

Project Assistant, SOPA

Short-term contract to January, 2022

ISANS is seeking a full-time Project Assistant, SOPAto support the effective and efficient administration of

the project activities by providing support to the Manager, Innovation & Strategic Partnerships, the

Supervisor, SOPA and SOPA team employees.

SOPA was created to improve linkages between pre-arrival and post arrival services using ISANS suite of

professional online tools. Immigrants have access to the various online tools before their departure to

Canada to facilitate and accelerate economic integration. SOPA has been adopted by other settlement

agencies across Canada and ISANS provide them with a model, tools, expertise and ongoing support to

implement SOPA with immigrants destined for their provinces.

Reporting to the Supervisor, SOPA, the position is responsible for:

Working with the Project team to create and maintain administrative processes for organizing and

compiling the information required for accurate and timely reporting and evaluation of team services

and programs

Recording, processing and storing documents in accordance with established procedures using

computerized and manual processing systems

General administrative tasks including:

o Compiling data, reports, presentations, team schedules on Connect, telephone lists and other

schedules

o Preparing various documents including letters, e-mails, forms

o Answering telephone calls, relaying messages, handling queries

o Photocopying, faxing, scanning, distributing reports, brochures etc.

Providing administrative program assistance with organization and booking of workshops, classes,

seminars, events, field trips, PD/in-service days, team meetings; including registration of participants,

refreshments, venue selection, transportation and set-up

SOPA Project team duties:

Preparing regular statistical reports related to SOPA clients

Ensuring information on client, client activity and client outcome data is input into the IMS

(Information Management System), and other systems designated by IRCC

Collecting data as needed from partner agencies

Completing project progress and statistical reports for funders, partners, stakeholders

Assisting in tracking and conducting phone interviews with clients to determine labour market

outcomes

Administering client evaluation surveys when and where applicable. Monitoring the ongoing stability

and security of SOPA IMS

The ideal candidate for this position will have the following:

Education:

Administrative certificate/diploma

Equivalent combination of education and experience will be accepted

Experience:

2 years’ experience in a similar position

Experience working in a cross-cultural environment; experience delivering direct service to immigrants

preferred

Experience with computer programs and databases; data input, queries, generating/developing

reports, spreadsheets, presentation documents, reporting statistics

Skills:

Strong written and verbal English communication skills

Ability to work independently and as part of a team

Strong time management and organization skills

Proficient with MS Office applications

Additional languages an asset

Terms of Employment

Short-term contract to January 7, 2022

Full-time, 35 hours per week

During the COVID-19 pandemic, your work location may be at ISANS’ office or at home. Work location

will be determined by operational requirements, public health recommendations, and government

requirements.

Commencement Date:ASAP

Closing Date:FridayAugust 27 – 4 p.m.

To apply:Please e-mail your resume and cover letter merged into one document to careers@isans.ca, stating

the title of the position you are applying for in the subject line.

ISANS is dedicated to inclusiveness, equity, and accessibility. We are seeking talented individuals to join our

team and welcome applications from all diverse groups. We encourage applicants to self-identify in their

cover letter and request any accommodation required to support them during the recruitment process.

We wish to thank all applicants for their interest and effort in applying for this position.

However, only candidates selected for interviews will be contacted.