Project Administrator

Specializing in structural engineering, building science, structural restoration, structural glass engineering, parking facility design and building energy modelling, RJC Engineers (RJC) is one of Canada’s leading engineering firms. Recognized as an exceptional workplace, we mentor the next generation of Canada’s ‘best and brightest’ engineers and technologists. With offices and expertise across Canada, we challenge our people to push technical boundaries and provide leadership in our fields of practice, while providing services for clients and projects nationwide.

We believe in taking care of our people and help them realize their full potential. RJC offers the opportunity to work in an engaging team environment where you will work on exciting and challenging projects, discover new and developing technologies, practices and techniques and where you will flourish in a culture of continuous learning and collaboration. Working under the guidance of leading technical specialists who broadly share their expertise, you will get to fine tune your skills and cultivate your expertise while being given the opportunity to pursue your professional goals.

Start Date: Immediately

Candidate Profile

The successful candidate will work with the local staff to help track and deliver our projects. The focus of this position will be on assisting in the execution of and communication about projects. A strong ability to support a team is required. Good writing skills, and fluency with software such as MS Word and Excel are needed in this role; as is a desire and willingness to learn new software and develop tools and processes.

Key Responsibilities

Duties include, but are not limited to:

• Documenting project meetings and deliverables.
• Tracking project deliverables and resources using software tools and input from the project team.
• Supporting technical staff in delivering projects including word processing, coordination of deadlines, and meeting summaries.
• Liaise with other Project Administrators to cohesively support the broader team.
• Edit, proofread and produce word processing documents of a highly complex nature including proposals, engineering specifications, addendums, change orders, certificates of payment, letters and reports. Experience with document version control is an asset.
• Assist with receiving, processing, sorting and filing of internal and external documents such as invoices, test reports, submittals, requests for information and related financial and contractual documents (letters, reports, proposals, design notes, drawings, meeting minutes, and promotional materials).
• Assist with maintaining Archive File Database (digital and hardcopy).
• Performs other administrative duties as may be assigned from time to time.

Professional Qualifications:

Education:

• Minimum completion of High School Diploma; Post-Secondary certificate/diploma from an administrative assistant or office management program is considered an asset.

Experience:

• 1-3 years previous office experience, preferably in professional services, construction or a project oriented environment.

Skills:

• Committed to client service.
• Intermediate to advanced skill levels with Microsoft Word, Excel, PowerPoint and Adobe Acrobat (Experience with Microsoft Project is desirable).
• Working knowledge of database management.
• Excellent written and verbal communication skills.
• Focuses attention on detail and accuracy.
• Customer service oriented with exceptional phone and email etiquette.
• Fast learner with a desire to grow professionally and personally.
• Collaborative and communicative team player, but with ability to work independently under direction.
• Able to prioritize, multi-task and stay focused.
• Hard worker who readily and quickly assumes responsibility; who is punctual, dependable.
• Positive and respectful attitude.

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  This position includes a comprehensive group benefits package, discretionary performance bonuses, and annual salary reviews.