Part-time Business Services Coordinator / Administrator (Remote)

작업 내용

Convergint is a global industry-leading organization that designs, installs, and services integrated building systems including electronic security, fire alarm, and life safety systems. To learn more about Convergint, visit www.convergint.com.

We are currently recruiting for a part-time Business Services Coordinator to join our team in Calgary, AB. This role will initially begin as a remote position, 16-24 hours per week, with the opportunity to become full time when we return to the office. You will be required to attend the office for certain tasks on a flexible basis.

The Business Services Coordinator provides skilled administrative support, contributing to the overall effectiveness of the Management team and will relieve Managers of daily and longer-term administrative workload activities, through the handling of action items, and the performance of assigned tasks.

Main Job Responsibilities

• Provides administrative support as required. This includes, but is not limited to scanning of documents, photocopying, filing, typing assignments, entering time sheets, and/or entering purchase orders.
• The key point of contact in organizing and prioritizing electronic calendars. This includes the coordination of all meeting needs such as arranging catering, preparation of the boardrooms, and conference call coordination.
• Coordinates Convergint Canadian travel which includes flights, accommodations and vehicles in accordance to our Corporate Travel Policy.
• Provide support as required for setting up new laptops and cell phones for new colleagues.
• Distributes all incoming mail and faxes in a timely fashion.
• Processes all incoming and outgoing mail daily. This includes monitoring the postage machine ensuring access is limited to key personnel and alerting AP Technician when monies are low.
• Responsible for scanning and retaining documents as required in accordance with Convergint’s records retention policy.
• Ordering and stocking of office supplies maintaining our minimum / maximum requirements.
• Ordering of business cards for all colleagues in Canada.
• Keeps the front office area and any public areas in a neat and orderly condition.
• Responsible for updating CSP Opportunity Reports on a monthly basis.
• Work with the CSP Coordinator on overflow tasks such as compiling and maintaining the customer contact database and data entry of the CSP plan into iCare, Convergint’s planning and scheduling tool.
• Provides back up during peak teams in handling “service” calls, including service dispatching, tracking and scheduling of calls and call status.
• Creation of Power point presentations and flow charts for high profile meetings such as semi-annual operation meetings and annual general meetings. Provides the necessary support with the graphics and formatting.
• Provides support and leadership in organizing and coordinating Convergint’s social programs including, but not limited to Convergint Day and fundraising initiatives.
• Participates in the annual archiving of various Convergint records in accordance with our records retention policy.
• Acts as “our customer’s best service provider” at all times thereby ensuring Convergint Technologies is the customer’s first choice for service.
  

Key Knowledge, Skills And Experience

• Completion of or working towards a diploma in office administration or business management is an asset
• Minimum of 2 years in an administrative role
• Experience in the service or construction industries an asset
• Experience in IT background an asset
• Excellent customer service skills and telephone mannerisms.
• Superior time management skills
• Exceptional organizational skills with a high regard for attention to detail
• Strong computer skills including Word, Excel, PowerPoint and Outlook and Internet research skills.
• Strong keyboarding skills with high accuracy
• Ability to demonstrate independence, resourcefulness and tenacity
• Excellent oral and written communication skills
  

Convergint is an Equal Opportunity Employer and welcomes applications from candidates, regardless of race, national or ethnic origin, colour, religion, sex, age or mental or physical disability.

We have a great company culture, engage in Corporate Social Responsibility, work hard, and promote fun & laughter on a daily basis.