Manufacturing Administrative Assitant

작업 내용

The Administrative Assistant is responsible for tasks related to the support of office and upper management within a manufacturing environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintain an adequate inventory level of office supplies for all departments (including but not limited to; toiletries, kitchen supplies and general office stationery) Ensuring corporate processes are followed when placing orders.
• Determine and maintain appropriate inventory levels or finished goods and accessories.
• Ensure all common areas (i.e. washroom, kitchen) are stocked with necessary supplies and maintain a clean and organized environment.
• Process all incoming and outgoing courier packages in a timely manner; notifying internal recipients, assisting all departments with packaging, scheduling deliveries, and ensuring delivery dates are met.
• Perform price quotations for all courier services to ensure most cost-effective delivery method.
• Prepare daily orders for shipment through completing the necessary shipping documentation and directing all outgoing FedEx, UPS, USPS, and International Shipping.
• Answer and direct phone calls.
• Assist in the preparation of regularly scheduled reports. (Production, inventory, daily reports, etc.)
• Review all completed production orders for quantities, make adjustments as necessary, and ensure that RAF quantity matches produced quantity.
• Maintain up to date contact lists for external suppliers.
• Provides general support to visitors to the premises.
• Assist in production order planning utilizing the company’s (ERP) Enterprise Resource Planning System (D365)
• Purchase order planning.
• Process all customer product orders in a timely manner.
• Assist in Quality flex testing and the production of corresponding reports.
• Assist in with the administration of HR paperwork.
• Assist in the development of training procedures.
• Performs other related duties as required, requested or assigned including operate machinery when needed.
• Models the desired behaviors and values of the organization with effective customer service, a positive attitude, and a solution focus.
• Follows all safety protocols for the reception area including but not limited to workplace safety, crisis/emergency management, visitor logbook/badges/sign-in, etc.

EDUCATION AND EXPERIENCE

• High school diploma or general education degree (GED)
• At least 1 year of administrative experience within a manufacturing environment is highly preferred.
• ERP/SAP exposure preferred
• Microsoft Office and computer literate
• Willingness to operate machinery when needed

PHYSICAL REQUIREMENTS

The incumbent must be able to stand, walk, sit, use hands, reach, kneel, talk, hear, and lift up to 50 lbs.

All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.