Legal Administrative Assistant

Canada-Ontario-Brampton | Full-time | Permanent | Standard

DHL Global Forwarding (DGF) is the world leader in air freight services and one of the leading providers of ocean freight services. Around 30,000 employees work to ensure the transport of all kinds of shipments by air or sea. We are part of Deutsche Post DHL, the world’s leading logistics provider with operations in over 220 countries. Our global presence means we can offer a variety of routing options and meet our customers’ increasing demand for multimodal shipments.

Our TOP EMPLOYER prestigious certification attests to our best-in-class efforts to attract and retain talent by fostering a positive work environment and encouraging personal and professional development among employees. At DGF, we don’t build businesses. We believe in building people so they can build the business, and this means every success that we have comes from our employees. Together, our employees continue shaping our environment as a great place to work and community that we are all proud of.

What you will be responsible for:

• Handle administrative duties for the Canada and US Employment and Labour legal teams, including file management, departmental tasks, legal projects and related matters
• Provide administrative support with litigation, corporate resolutions, labour and employment, real estate, contract management and regulatory matters
• Respond to basic legal inquiries, prepare necessary documentation and ensure follow-up actions
• Prepare and edit letters, presentations, reports and in-house legal training materials; assist with facilitation of meetings, seminars and presentations
• Conduct occasional research and generate reports by collecting data from various tools and/or consolidating it into reports
• File and organize paper and electronic documents, such as emails, reports, and other administrative records
• Perform data entry and database maintenance in company database and document management systems (Passport, DocuSign and any other shared system)
• Generate comparison versions of legal documents, and maintain version control
• Organize meetings, including booking space, coordinate meeting invitations and distribute material
• File, process and track invoices, outside counsel billing matters and cheque requests
• Prepare expense reports for submission and book travel
• Other general office support activities

Do you have what it takes?

• Minimum 5 years of working experience as a Administrator/Assistant
• Legal Assistant experience or equivalent training a plus
• Advanced computer skills including proficiency with Excel, PowerPoint, Adobe, Teams, Office 365
• Strong working understanding of computer software, browsers, and operating systems with the ability to confidently navigate and operate several programs at once
• Excellent attention to detail, proofreading and accuracy in documentation preparation
• Excellent writing skills, including proper spelling, grammar, and punctuation for complex documentation
• Creativity and ability to think outside the box
• Champion for digitalization
• Strong sense of ethics and the ability to handle sensitive and confidential or private information with tact and discretion

Work Authorization: DHL Global Forwarding will only employ those who are legally authorized to work in Canada. This is not a position for which visa sponsorship will be provided. Individuals who need sponsorship for work authorization, now or in the future, are not eligible for hire for this role.

DHL Global Forwarding is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics