Human Resources Data Entry Clerk

The Data Entry Clerk works under the direction of the Human Resources Manager. This is an entry level position with the following primary functions: administrative support, data entry, data tracking, file maintenance, record keeping and payroll assistance. The ideal candidate will demonstrate the aptitude and willingness to accept new challenges and responsibilities while maintaining confidentiality and privacy with respect to sensitive information.

• Provides administrative support to the Human Resources Department.
• Data entry and processing of HR documents and new hire package information into YMCA HRIS (Avanti).
• Set up and management of YMCA employee fitness memberships.
• Manages Human Resources Forms through Microsoft Office
• Set up and management of employees’ virtual training accounts via the YMCA’s learning management system (Moodle)
• Optimize HRIS (Avanti) to track and report on a variety of metrics.
• Maintains and updates all employee files, both physical and virtual.
• Data entry and verification of hours in Avanti for seasonal staff payroll.
• Track and input volunteer hours, certifications and recruitment information.
• Recording of Incident Reports in HRIS.

• Post-secondary education in Human Resources
• 1 year experience in an administrative role
• Ability to use sound judgment in dealing with sensitive and confidential matters
• Professional with the ability to maintain a positive attitude where conflicting time demands are present
• Proficiency in MS Office applications is required; experience with HRIS and payroll applications is an asset (Avanti, Salesforce/Avocado)
• Able to manage multiple tasks and priorities
• Approaches all tasks and responsibilities from a customer service perspective
• Strong problem-solving and organizational skills; effective time management and ability to meet deadlines; ability to manage a flexible schedule
• A current and satisfactory Criminal Record and Judicial Matters Check is a condition of employment
• If you are hired, prior to your start date and as a condition of employment, you will be required to provide proof that you are fully vaccinated against COVID-19 or have a valid Human Rights exemption.

The YMCA of Hamilton/Burlington/Brantford is committed to creating an inclusive environment that accommodates all individuals, including those with disabilities. We support the goals of the Accessibility for Ontarians with Disabilities Acts (AODA)and have established policies, procedures and practices which adhere to the accessibility standards set out in the AODA. Should you require any accommodation throughout the recruitment process please do not hesitate contacting our Human Resources Department.

The YMCA of Hamilton/Burlington/Brantford is an equal opportunity employer.

The YMCA of Hamilton/Burlington/Brantford encourages employees within the Association, as well as those employed within the Canadian YMCA/YMCA-YWCA Federation to submit their application.

Please note that in so doing, the YMCA of Hamilton/Burlington/Brantford reserves the right to contact the applicable YMCA or YMCA-YWCA for purposes of seeking an employment reference throughout the recruitment process.

Please ensure that prior to submitting your application that you have disclosed to your current supervisor, your intention to submit your application. By submitting your application, you understand and agree to allow the YMCA of Hamilton/Burlington/Brantford to contact your current Association.

If you are interested in this position, please CLICK HERE to complete the Human Resources Data Entry Clerk Employment Application and follow the instructions for submitting your cover letter and resume.

We thank all applicants, however, only those considered for an interview will be contacted.