Human Resources Assistant

Human Resources Assistant

1.0 FTE

Why work for Enviros?

Come and be a part of a team of dedicated professionals that helps people reimagine their lives so they fulfill their potential and thrive in community.

As an innovative social services agency, Enviros has partnered with young people and families for over 40 years to take charge of their lives and actively choose the direction it takes. With a united purpose of making a difference in the lives of Albertans, our core values of passion, ingenuity, authenticity, resilience, belonging, and quality defines who we are as an organization. We value and promote diversity and inclusion and believe that it makes us stronger. We offer a competitive salary and benefits, and support the growth and development of our staff.

Position Summary

Reporting to the Human Resources (HR) Manager, the HR Assistant provides support for HR-related functions to ensure that all programs and departments are provided with the best HR services possible. This position provides administrative and procedural support in all matters pertaining to talent management so that Enviros can attract, develop, and retain employees for a thriving workforce.

The HR Assistant ensures that all employee records are accurate and up to date and that all employee-related documentation is filed and stored appropriately. This position has primary responsibility for administering all new employee commencements, onboarding, and tracks certification requirements for all staff in an ongoing basis.

The HR Assistant must follow all Enviros’ policies and procedures, health and safety protocols, legislative protocols, and provide support as needed so that accreditation standards are met.

Accountabilities

• Coordinate the recruitment process by liaising with the appropriate leaders and providing administrative support and input throughout the recruitment cycle as needed
• Coordinate orientation and onboarding of new employees including the completion of all required documentation needed for payroll purposes
• Coordinate all administrative performance management system requirements
• Coordinate the record keeping for learning and development activities for r all staff
• Coordinate the administration of rewards and recognition program and promote a culture of recognition
• Collaborate with the Principle-Based Practitioner as needed to include Enviros principles in agency language, job ads, training, and interview and succession processes

• Maintain accurate and up to date employee records including daily maintenance of the HRIS system
• Respond to all general HR related enquiries from staff including health benefits and policy questions
• Draft general forms, letters, reports, employee agreements, and memorandums as necessary
• Track probationary periods of new staff and liaise with leaders to monitor performance and organizational fit to ensure the right staff move beyond probation
• Provide support for benefits package administration including RRSP contributions and annual premium negotiation, and WCB claims
• Provide support for managing employee leaves of absences (EI, WCB, STD, and LTD)
• Liaise with the Finance Department as needed to ensure employee information is accurate and up to date

• Provide advice to staff in terms of compliance with legislation including Human Rights, Employment Standards, Privacy Act, and Occupational Health and Safety and will escalate inquiries to the Human Resources Manager when appropriate
• Provide administrative support or initial assistance to staff as needed in employee relations issues and escalate to the HR Manager

Competencies

• Collaboration: able to work effectively with all departments, programs and principle-based processes that includes a diverse group of people; promotes cooperation and commitment to achieve goals; and fosters a positive and inclusive work environment
• Initiative:acts confidently in taking initiative and solving problems and empowers others to do the same; able to effectively manage time with strong organizational skills to meet all job requirements successfully
• Learning: proactively identifies ways for self-improvement and development, and fully supports the growth and development in all staff with culturally aware, strengths based and individualized planning.

Qualifications/Experience

• Diploma in Business Administration and/or Human Services Administration (equivalencies may be considered)
• Two or more years of experience as a Human Resources Assistant or other entry level Human Resources position
• Payroll experience/background including payroll systems is an asset.
• Experience managing an HRIS is an asset
• Experience in the not-for-profit sector is an asset

How to Apply

Please submit your cover letter and resume attention: Tolu Babalola. Quote job reference # 2169. Competition for this posting closes on: October 14, 2021.

Enviros believes in the power of diversity and we are dedicated to creating a diverse, equitable and inclusive environment. We ensure equal opportunity for all applicants and encourage people of all visible minorities, including Indigenous applicants, and those of any religion, sex, age, ability, sexual orientation, gender identity or expression to apply.