HR/Office Coordinator

작업 내용

At WISI, we have spent almost 100 years focused on implementing the most innovative and reliable technology solutions for video broadcast and distribution.

Due to an internal promotion, we are looking for an exceptional HR/Office Coordinator with strong interpersonal and organizational skills and a passion for HR. Someone looking to join one of Canada’s Best Workplaces and wants to be part of making it even better.

This position is full time and is required to be in the office.

We offer a competitive salary and benefits package and have some awesome perks in our beautiful office space. This position is based in the company’s Pitt Meadows offices, 45 minutes by car from downtown Vancouver. We are in a gorgeous location near walking and biking trails, away from the hustle and bustle of the city.

We have been certified as a Great Place to work yet again, Best Workplace in B.C and Best Workplace in Canada after independent analyses conducted by Great Place to Work Institute Canada.

The Role

Reporting to the VP People & Culture and supporting an incredible group of people, the HR/Office Coordinator will touch every aspect of the employee experience function.

You will assist with day-to-day tasks by developing, planning, implementing and maintaining all aspects of the HR and office functions across our physical and digital workspaces. With a strong customer-focused mindset, you are passionate about creating seamless office operations and driving high employee engagement.

This is an amazing opportunity to grow your skill set and get involved in a wide range of people & office support activities. You will provide process efficiency and support to WISI’s internal stakeholders and help to streamline the Human Resources processes and department output. An important part of your role will be to act as a liaison between HR and employees, ensuring smooth communications and prompt resolution of requests and questions.

You take pride in your work. You understand how proven HR processes and employee-friendly office procedures help companies find the best talent and keep their staff safe and engaged. You’re ready to roll up your sleeves, get your hands dirty, and get the work done!

Responsibilities

• Take charge of general, day to day office operations, including office supply management by anticipating and preparing required office orders as well as completing regular inventory checks of essential stock items to avoid running out of supplies, swag or equipment.
• Collection and distribution of mail.
• Ensure all areas of the office (meeting rooms, common areas, kitchen etc.) are tidy, functional, and comfortable so our team can work happily and productively.
• Foster an ongoing calendar of purpose-aligned employee experiences by proactively seeking opportunities for connection, actively participating in committees and organizing events (town halls, strategy meetings, lunch & learns, celebrations, etc. in person and virtual).
• Maintain office facilities and equipment and contact IT when necessary.
• Act as the main point of contact for all visitors, making guests at WISI feel welcome when they arrive.
• Liaise with building management, office neighbors and vendors regarding maintenance issues as they arise.
• Manage cleaners and cleaning schedules.
• Providing administrative support to the VP People & Culture for all aspects of the employee lifecycle – including maintenance of benefits plans, leaves, onboarding & offboarding, drafting, posting and maintaining job advertisements on our HRIS (BambooHR), various job boards and social media as well as the coordination of interviews.
• Support with exceptional new hire experiences by organizing pre-hire activities, preparing new hire packages and facilitating new hire orientation as well as the continuous improvement of the onboarding process and coordination of learning experiences.
• Provides HR reports and information as required.
• Maintaining up-to-date and accurate documentation, policies and employee information in our HRIS (BambooHR).
• Assist with the development, implementation and administration of HR & cultural initiatives including reward & recognition programs, Great Place To Work certification, employer branding and communications to increase employee engagement and morale.
• Support employee health, safety and wellbeing by being part of the Joint Health and Safety Committee (JOHSC), developing employee communications, delivery of training and assisting with corrective actions.
• Assist with Ad Hoc HR/office projects

Requirements:

• HR designation or working towards completion.
• 1-2 years’ proven Human Resources experience ideally in a tech-based environment.
• 1-2 years’ experience in an office coordination/management role.
• Experience with HRIS systems (bonus if its BambooHR).
• First Aid level 1 or willingness to obtain this.
• A self-starter and independent but knows how to take direction or ask for help.
• Knowledge of HR processes and best practices.
• Ability to perform a wide variety of tasks and able to alter focus quickly as daily demands change.
• Excellent ability to build strong relationships.
• Strong ability using MS office.
• A roll up your sleeves and can-do attitude – willing to jump in and help when situations arise.
• Excellent attention to detail and outstanding organization and time management skills.
• Outstanding communication and interpersonal skills.
• Access to a vehicle - use of personal vehicle to collect supplies for example.
• Likes to have fun!

Bonus Points

• Previous experience supporting H&S practices (JOHSC)

What’s in it for you:

• Learning is one of our core values and this is a great role to build your skill set. There are many opportunities for career development through lunch & learns, hand-on training, courses etc.
• We offer competitive salaries, a comprehensive benefits package including health, dental, and vision coverage, and an Employee and Family Assistance Program to support the wellbeing of you and your family.
• Additional health and wellness support through a wellness & health spending account to put your dollars where you need it most.
• Flexible work environment
• Birthday Day off - after all this is YOUR day.
• RRSP matching program - we invest in your future.
• Paid Volunteer Hours.
• Be a part of a team of incredibly talented, driven, fun and supportive teammates.
• Contribute to WISI’s award-winning Culture. We’re a Certified Great Place To Work and on the 2021 list of Best Workplace in Canada.
• There’s more and we will tell you when we meet you!

Must be eligible to work in Canada

We are an equal opportunity employer and a very diverse company! We do not discriminate on the basis of race, color, religion, national origin, sex, gender identity, gender expression, sexual orientation, age, marital status, age, language or disability status.