Facility Services and OHS Coordinator 6 Month Term Contract

What’s In It for You:

• 6 month contract with the possibility of an extension
• Free facility membership plus a variety of free and discounted programs & services
• Free on-site parking and close to C-train and bus stops
• Paid time off including generous vacation, sick days and personal days
• Comprehensive benefits package

Responsibilities:

Team building/daily team support:

• Provide support to the Director of Operations and to the Facility Services and Operations Manager, building operations, custodial staff and duty managers as needed.
• Assist in preparing schedules for the Facility Services and Operations Team, Custodial staff and Duty Mangers as needed along with coordinating and schedules for special events.
• Track all training for all Operations and custodial staff to ensure everyone’s certifications stay current and is up to date.
• Act as the main point of contact for all employees for any OHS needs or questions.
• Establish solid working relationships within the team, other departments and well as customers to ensure a cohesive working environment.
• Backfill for Duty Mangers as needed.
• Attend Leadership training when required.
• Act as the daily Fire Warden role with the support of the Manger of Facility and Operations Services and fill in for Duty Manager in emergency situations.
• Facilitate emergency procedures training for all staff.

Customer Experience:

• Ensure buildings and grounds are kept safe, clean, attractive, and well maintained while adhering to budget by doing daily site inspections.

Planning and Organizing:

• Assist the Manger of Facilities and Operations for organization and coordination of all parking passes
• Coordination of all life safety equipment and testing including back flows, elevators, fire extinguishers, sprinkler testing, fire suppression testing, AED machines, first aid boxes and any other related items
• Assist the department in developing and implementing a resource lifecycle to repair and/or replace materials and equipment as needed
• Assist the department in developing and maintain preventative maintenance cycles for facility as appropriate (e.g. parking lot repair)
• Work closely with the facility operations team in regard to a variety of maintenance issues, capital projects and budgeting items
• Coordinate and liaise with all contractors specific to the needs of the facility operations team as well as the facility services team while ensuring fair and competitive pricing
• Organize and retain records as appropriate for the Facility Services and Operations Team including maintenance of annual and seasonal checklists
• Responsible for facility wide access including keys and swipe card access systems
• Responsible for oversight, follow up and record keeping for facility incidents and thefts
• Accountable for performance and maintenance of facility security camera system with the assistance of Sr. Duty Manager and Director of Operations.
• Update and maintain training manuals on policies, procedures and programs related to OHS
• Complete and submit payroll biweekly
• Understand and apply all safety and emergency procedures to ensure a collective, streamlined and successful execution and ensure team is trained recurrently on procedures
• Any other duties as assigned

Leadership:

• Provide leadership and direction to the Joint Occupational Health & Safety teams including hiring, training, mentoring, coaching.
• Establish solid working relationships within the team, other departments and well as customers to ensure a cohesive working environment.
• Develop and implement departmental OH&S programs, policies and emergency procedures

Financial Awareness

• Participate in the development of the departments operational and capital budgets in conjunction with the Director of Operations and the Facility Services and Operations Manager.
• Coordinate health and safety supplies by ensuring appropriate supplies are identified and purchased in a timely and cost effective manner and used appropriately.

Safety

• Recommend and/or introduce changes to work conditions, policies and procedures to ensure efficiency and safety of daily operations and compliance with all health and safety regulations.
• Review occupational health and safety legislation, amendments and best practices to optimize occupational health and safety programs.
• Provide ongoing communication related to the Occupational Health & Safety Management System (OHSMS), corporate initiatives and key performance indicators for departmental teams.
• Departmental OH&S program evaluation & measurement including program recommendations and system improvements.
• Rotate within the Fire Warden role with other building wide Managers and fill in for Duty Manager in emergency situations.
• Prepare monthly summary of accidents, incidents, training and other relevant matters for Director. Information will then be reviewed by the CEO.

Emergency Procedures:

• Coordinate and lead facility debriefs for all major emergencies and follow up with all necessary stakeholder with the support and direction from the Director of Operations.
• Establish partnerships with emergency response services to ensure best practices are implemented.
• Update Emergency Procedures Manual and communicate changes to impacted stakeholders as required.
• Plan and organize facility wide emergency drills.

Training:

• Manage Health & Safety initiatives and projects for the departments to mitigate risks and support change. This includes development and delivery of training.
• In collaboration with each department Manager, facilitate emergency procedures, job hazard assessment training for new hires and review annually.

• Coordinate all registration, administration and planning and delivery logistics for:
  • Red Cross Blended Learning First Aid/CPR certifications and recertifications.
  • Delivery of required industry training and recertification training for Building Operations staff. This includes but is not limited to fall protection, SCBA, aerial lift, WMIS and confined space training.

• Coordinate and facilitate WHMIS certification for all new employees.
• Assist in training and scheduling the Fire Warden Calendar.
• Provide safety training for staff to meet established job expectations, and product and service knowledge standards including the delivery of job specific training for new hires.
• Any other duties as assigned

Committee Involvement:

• Oversee the Joint Occupational Health & Safety committee.

Qualifications:

• A degree or diploma in a related field.
• Related certifications such as Construction Safety Officer (CSO), Certified Health and Safety Consultant (CHSC), Registered Occupational Hygienist (ROH) and/or Project Management Professional (PMP) and completed or working towards a Canadian Registered Safety Professional designation (CRSP) will be an asset.
• A minimum of 3 years of safety related experience or combination of project.
• Experience in with multiple stakeholders and implementing emergency response programs.
• Solid negotiation, conflict resolution, and people management skills
• Excellent teamwork and team building skills as well as ability to work independently with little supervision
• Strong communication skills (verbal and written) that allow adaptability to a variety of stakeholders

• Proficient with Microsoft Office specifically Word, Excel, Project and Access.
• Ability to work flexible hours including evenings and weekends to accommodate business needs as required
• Current certifications in CPR Level C and Standard First Aid are required
• CPR Level C certified within the last year
• Standard First Aid recertified within the last 2 years