Executive Assistant

As the Executive Assistant you will be responsible for all coordination and executive support functions within the department. You will complete a full range of administrative tasks.

What you’re responsible for:

• Reviewing correspondence sent to the Vice President to determine urgency and managing schedules to ensure the most effective use of time.

• Assisting with the logistics, facilitation and scheduling of meetings and events, including technical support and the preparation of presentations.

• Completing various administrative tasks, including travel bookings, distributing mail, paying invoices, submitting and reviewing team expense reports, procedure documentation and ordering office supplies.

• Coordinating and completing all Human Resources administrative processes relating to the Vice President’s direct reports, including new hires, performance reviews, compensation and succession planning.

• Providing support services to the leadership team including scheduling meetings and recording minutes, creating, updating and maintaining document lists, following up with stakeholders, updating manuals and completing other tasks as required.

To be successful:

• You influence change and are committed to continuous improvement, in order to exceed client expectations.

• You leverage critical thinking skills to identify problems and proactively propose solutions.

• Your strong communication skills allow you to clearly convey messages.

• You’re an effective team player who shares knowledge to support your peers.
  

To join our team:

• You have 2-3 years of experience as an Executive Assistant or in a related role.

• You have post-secondary education in Business Administration, Communication, Finance or a related discipline.

• You have highly proficient skills with the Microsoft Office Suite, including Outlook, Word, Excel and PowerPoint.

• Having experience in the insurance industry and/or co-operative sectors is an asset.

What to expect:

• You will travel occasionally.

• Strict confidentiality with respect to employee’s personal information and other sensitive or proprietary material.

• Extended work hours may be required.

• You will be subject to a Criminal Record and Consumer History background check as a condition of employment, in the event you are the successful candidate.

What we offer:

• Training and development opportunities to grow your career with one of Canada’s Best Employers.

• Flexible work options to support personal and family needs.

• A holistic approach to your well-being, with physical and mental health programs and a supportive workplace culture.

• Volunteer opportunities to give back to your community.