Executive Assistant

Global Traffic Group is a leader in innovation developing the latest and greatest traffic safety technology to make streets safer. We are looking for a “go getter” that can think outside the box. This position will be exciting and challenging so if you are up for a new opportunity, please submit your expression of interest.

If you are self-motivated, have a passion for technology and innovation, take great pride in your work, and love being counted on, this role could be for you! You will be a valuable partner to the C-Suite team who needs you to be able to adjust and adapt to the ever-changing demands of the day. We are looking for an ambitious, tech savvy, and energetic Executive Assistant who can hit the ground running. This role will assist and support the C-Suite team in all administrative tasks as well as assist other departments.

Major Accountabilities/Responsibilities (Including But Not Limited To The Following)

• Coordinates calendars, agendas, and schedules for the COO and CEO
• Provides support through meeting minutes, agendas, and action items
• Produces high quality reports and presentations
• Working with our R&D department (project planning)
• Takes on research and project driven initiatives
• Organizes travel arrangements and calendar management
• Coordinates Asana for the executive team
• Maintains a well-organized environment to enable success with a high attention to detail
• Works with minimal supervision
• Builds relationships and communicates effectively with managers and stakeholders
• Deals with correspondence and information with the utmost of confidentiality
• Screens incoming calls and maintains the highest standards of professional integrity when representing the organization, COO and CEO
• Possible light travel to conferences

Education & Experience

• 4+ years’ experience in an Executive support role
• Completion of a formal training program in a related field is required (Administration/Business)
• May consider a combination of education and/or work experience
• Post-secondary degree is an asset
• Strong proficiency in using MS Office Suite, Asana, Office 365 and other technology
• Experience with SharePoint considered an asset
• Excellent communication, customer facing and interpersonal skills
• Attention to detail with high standards of literacy
• Experience with committees, agendas, meeting minutes and follow up
• Strong organization and planning skills
• Displays a positive, cheerful and helpful attitude
• Ability to work independently in collaboration with the COO and CEO, and follow direction
• You thrive in a fast-moving, quickly changing atmosphere, and see possibilities beyond the surface level