Executive Administrator

The Executive Administrator supports Interior Savings’ vision of sales & service excellence by providing a wide range of advanced level confidential support to the Board Committees of Interior Savings Credit Union and the Executive team including scheduling appointments and developing written communications with minimal guidance.

With high attention to detail and accuracy you will be responsible for proofreading and/or editing management reports to ensure quality and adherence to standard format. You will also draft, consolidate, prepare and distribute confidential Board and Committee reports prior to meetings. You will prepare agendas for various committee meetings, take minutes and follow up on directives. You provide written agendas to the Board of Directors and coordinate Board of Directors activities and required training.

Through your proficiency in verbal and written communication, at both individual and group level, you will develop Committee Agendas for the Board, in consultation with Executive Management, Board members and the Senior Governance Coordinator & Executive Administrator and resource all allocated Committee meetings where you will prepare minutes and record actions taken or arising from those committee meetings.

With professionalism, tact and courtesy you file confidential regulatory information for the Credit Union within required timeframes. You develop and maintain strong relationships with all managers and the Executive team and provide executive assistance to members as allocated/determined. You are able to work to tight deadlines and coordinate information from a variety of sources.

With the ability to multitask effectively, you assist with the coordination of corporate employee functions. You will also perform other duties as assigned.

Experience

Required

• Experience working with a Board of Directors.
• Dictation/shorthand or other transcription expertise and advanced skills in the presentation and dissemination of documentation, both in hard copy and by electronic means.
• Familiarity with the Financial Institutions Act and Credit Union policies, restrictions and approval of procedures relating to FICOM.
• 4 - 6 years: Job-related experience in an administrative environment.

Education

Required

• High School Diploma or better

Preferred

• Some college or better