Administrative/Office Assistant (FT)

작업 내용

A dynamic and stable manufacturing company in business since 1963 is looking for an Administrative / Office Assistant.

The Assistant’s primary role is to represent the Executives when they are not present; assist them when they are, and otherwise filter out administration and/or requests, to only the Executives when necessary and/or at the approval stage.

General Tasks/duties Include, But Are Not Limited To

• Receiving, reviewing, and writing e-mails.
• Managing executive calendars.
• Taking notes (and photos) on tours of the manufacturing plant/factory; thereafter compiling good working notes and following up on tasks that are created/assigned/given during the factory walks. Sending out related e-mails.
• Taking minutes at meetings; following up on the creation and completion of tasks arising from the meetings.
• Editing, filing, preparing minutes ahead of meetings.
• Liaising between salesmen and executives on customer queries and return merchandise authorizations (RMAs).
• General and office support and administration.
  

Key Traits

The position is dynamic, varied, and covers a diverse range of responsibilities, therefore the ideal candidate must possess certain key traits:

• Honest, reliable, and loyal.
• Smart/intelligent.
• Problem-solving abilities and creative thinking.
• Ability to multitask and work well (and fast at times) under pressure and in a multitasking environment.
• Resourceful and autonomous.
• Good communication.
• Excellent organization.
• Professionalism.
• Personable, motivated, collaborative.
• Comfortable in the factory as well as corporate setting.
  

Requirements

• Strong written and verbal communication skills.
• Interpersonal skills and ability to work well with different people across the organisation.
• Ability to prioritise.
• Detail-oriented.
• MS Office literate.
• Bilingual French (can do with spoken French), English (writing and speaking).
• Previous experience in an array of industries or a diverse working background may contribute to the ideal candidate, therefore previous experience is not required (emphasis will be placed on the key traits of the candidate).
  

Bonus

• Previous experience in any field of human resources, accounting, administration, etc.
  

Rewards

• Ability to make a positive impact on a team of over 200 people.
• Working directly with management for real-time decisions.
• Ownership over your tasks and time.
• Benefits after three months.
• Laptop and phone.
• Free parking.
• Great free coffee!
• Working in a newly renovated office space; private office.
  

Job type:Full time, Permanent.

About Domfoam Inc.

Domfoam Inc. (originally known as Dominion Foam Corp.) was founded in 1963 by a young entrepreneur, Saul Pomerantz. From its humble beginnings operating from a small garage, we have evolved into a major player in the Canadian flexible-foam industry.In 1991, the company was sold to a group of outside investors. Its assets were re-purchased by the Pomerantz family in 2012, which is committed to maintaining the long-term success of the company.We currently manufacture and fabricate a full line of polyurethane foam products primarily for use in the furniture and bedding industries. We also produce re-bonded foam for carpet underlay and other applications.